Executive Assistant
| Posting date: | 11 April 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 25 April 2025 |
| Location: | Derby, Derbyshire, DE24 0AN |
| Company: | Teaching Vacancies |
| Job type: | Contract |
| Job reference: | 516f566a-b9e1-475d-8b88-12a98eed633a |
Summary
What skills and experience we're looking for
•Organise and administer Academy Advisory Board meetings, disciplinary panels, and activities. Maintain and manage platforms and publications to ensure compliance with statutory requirements.
•As the Designated Data Protection Lead (DPL), foster a culture of data protection within the Academy. Ensure strict adherence to data protection regulations and safeguard personal information by design.
•Serve as the main point of contact for prospective applicants, providing advice, promotion, and support.
•Work with the Principal to ensure compliance with regulations in areas such as complaints.
•Keep abreast of legislation, monitor compliance, and manage implementation of changes.
•To maintain the upmost confidentiality and discretion in relation to all meetings, correspondence and sensitive information, always ensuring adequate security for such data.
•Implement effective administrative processes that will ensure the smooth, efficient running of the Senior Leadership Team for the Academy, that will build and support effective positive relationships internally and externally.
•Oversee the effective management of the Principal and Senior Leadership Team diaries and incoming/outgoing correspondence, serving as an informed 'gatekeeper', undertaking regular diary planning and monitoring for and addressing opportunities and challenges that arise in a proactive manner.
•Taking minutes of meetings and distributing them.
•Provide a full secretarial support to the principal.
•Provide administrative support to the Senior Leadership Team.
•Receive visitors on behalf of the Principal and Senior Leadership Team and make appropriate arrangements for hospitality.
•Organise meetings and events on behalf of the Principal and Senior Leadership Team including making necessary travel and venue arrangements.
•Undertake liaison between the Senior Leadership Team and school staff, parents and the local community.
•Take minutes for high level staff meetings, including management meetings.
•Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and enhance the Academy's visibility and reputation.
•Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
•Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
•Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s Audit form as a checklist to ensure all updates are completed.
•The specific responsibilities are not exhaustive and are subject
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.
•Organise and administer Academy Advisory Board meetings, disciplinary panels, and activities. Maintain and manage platforms and publications to ensure compliance with statutory requirements.
•As the Designated Data Protection Lead (DPL), foster a culture of data protection within the Academy. Ensure strict adherence to data protection regulations and safeguard personal information by design.
•Serve as the main point of contact for prospective applicants, providing advice, promotion, and support.
•Work with the Principal to ensure compliance with regulations in areas such as complaints.
•Keep abreast of legislation, monitor compliance, and manage implementation of changes.
•To maintain the upmost confidentiality and discretion in relation to all meetings, correspondence and sensitive information, always ensuring adequate security for such data.
•Implement effective administrative processes that will ensure the smooth, efficient running of the Senior Leadership Team for the Academy, that will build and support effective positive relationships internally and externally.
•Oversee the effective management of the Principal and Senior Leadership Team diaries and incoming/outgoing correspondence, serving as an informed 'gatekeeper', undertaking regular diary planning and monitoring for and addressing opportunities and challenges that arise in a proactive manner.
•Taking minutes of meetings and distributing them.
•Provide a full secretarial support to the principal.
•Provide administrative support to the Senior Leadership Team.
•Receive visitors on behalf of the Principal and Senior Leadership Team and make appropriate arrangements for hospitality.
•Organise meetings and events on behalf of the Principal and Senior Leadership Team including making necessary travel and venue arrangements.
•Undertake liaison between the Senior Leadership Team and school staff, parents and the local community.
•Take minutes for high level staff meetings, including management meetings.
•Make maximum use of the Academy’s communications portals, ensuring correspondence is effective and enhance the Academy's visibility and reputation.
•Facilitate effective internal communications within the academy, ensuring transparent and timely dissemination of information to all staff members.
•Manage a calendar of all upcoming events and significant dates, advertising on appropriate social media platforms to reach a broad audience. Schedule regular posts about events, achievements, and updates.
•Regularly update the Academy's website to ensure it complies with all regulatory standards. Use the Trust’s Audit form as a checklist to ensure all updates are completed.
•The specific responsibilities are not exhaustive and are subject
What the school offers its staff
• Archway benefits to include shopping discounts and competitions
• A free and confidential employee assistance programme offering counselling and advice
• *Access to Teachers’ Pensions / Generous pension scheme
• Access to discounted travel schemes
• Cycle to work scheme
• Comprehensive training and support
• Opportunities to develop new skills and progress your career
• Eye care voucher scheme
• Free flu vaccine
• Access to e-learning and development
Commitment to safeguarding
We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. This post is subject to the satisfactory completion of an enhanced DBS check, Barred List check, the receipt of satisfactory references, online searches and any other statutory checks that are required for the post. We are an equal opportunities employer.