Team Secretary | Dorset HealthCare University NHS Foundation Trust
| Posting date: | 27 March 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £9,628 - £10,269 p.a. |
| Hours: | Part time |
| Closing date: | 26 April 2025 |
| Location: | Sherborne, DT9 3JU |
| Company: | Dorset HealthCare University NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 7109865/152-M55524A |
Summary
We are looking for a motivated and enthusiastic Team Secretary to join the Community Mental Health Team based at Stewart Lodge, Yeatman Hospital in Sherborne. There is a part-time posts of 15 hours per week available, covering a wide range of secretarial and administrative duties.
The post holder will need to have developed IT skills, a working knowledge of Microsoft Office and demonstrable experience of working in an office environment. You will be will be responsible for providing secretarial and administrative support. We are a busy team, and the post holder will be responsible for managing the day-to-day office-based tasks, following processes and procedures including handling phone calls, processing referrals to our systems, booking/arranging appointments for the clinicians, dealing with enquiries for the team and audio/copy typing of letters and minutes.
We work with vulnerable people so a compassionate telephone manner is essential. Previous NHS experience and experience of using the Rio patient records system will be an advantage. Being adaptive and flexible to the needs of the service and our client group is essential.
If you are looking for a change, a challenge and working with a wide variety of professionals, this could be the role for you.
To provide secretarial cover for clinical team members which includes consultants
To ensure patient records are kept up to date on the Trust electronic record system RIO
To arrange appointments and meetings and ensure all parties have the relevant information
To liaise with relevant staff from health, social services and other agencies as required
To carry out audio typing
Minute take as required including multi-disciplinary meetings, business meetings, plus occasionally MARM and Best interest meetings
To produce reports for business meetings/multi-disciplinary meetings as required
To ensure information is appropriately and securely stored, filed and easily retrievable.
To obtain information from other agencies and departments within the Trust as required
To promote, adapt and share good practice between the administration team and other agencies
To provide secretarial cover for other clinical staff and other administration departments, if required, to ensure the smooth running of the service
To support all staff in ensuring that Integrated Care Programme Approach processes are adhered to. Have a good understanding of the CPA processes and forms.
To participate in flexible working within the Mental Health Services ensuring adequate secretarial cover is provided as necessary.
At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We’re a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do, and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion, and expertise in all we do.
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
This advert closes on Thursday 10 Apr 2025