Archives Officer
| Posting date: | 27 March 2025 |
|---|---|
| Salary: | £25,000.0 per year |
| Additional salary information: | £25,000 per annum |
| Hours: | Full time |
| Closing date: | 03 April 2025 |
| Location: | Bristol, Bristol, BS1 6DZ |
| Remote working: | On-site only |
| Company: | Hays Specialist Recruitment |
| Job type: | Permanent |
| Job reference: | 4673009_1743065851 |
Summary
Your new company
Hays is working with a law firm in Central Bristol who are looking for an Archives Officer on a permanent basis. Due to the nature of the role, you will be required in the office full-time. Salary for the role is £25,000. Hours are Monday to Friday, 09:00-17:00. Duties of the role include:
- Update the records management database with new files and deeds.
- Coordinate and dispatch file and deed requests to off-site storage vendors.
- Verify deliveries and maintain accurate order sheets and emails.
- Handle file and box deliveries to/from fee-earners, ensuring compliance with agreed service levels.
- Conduct floor walks and liaise with internal clients to ensure timely return of retrieved items to storage.
- Perform various filing duties and maintain accurate data across relevant platforms.
- Address discrepancies in box/deed schedules in collaboration with internal teams.
- Prepare items for storage and produce the necessary labels.
- Process file and deed retrieval requests via email, phone, and written communication within service-level agreements.
- Search archive databases for items requiring retrieval.
- Inspect items returned from storage suppliers for completeness.
- Manage database checkouts for files before distribution.
- Monitor and report key performance indicators (KPIs).
- Verify quantities ordered from preferred storage suppliers.
- Track delivered items by scanning them into the Records Management system.
- Respond to all client enquiries regarding storage matters.
What you'll need to succeed
- Strong proficiency in I.T., demonstrating a solid understanding of relevant systems and tools.
- Familiarity with internal Records Management systems.
- Basic knowledge of external Records Management systems.
- Ability to work autonomously, showcasing initiative and self-direction.
- A highly organised, methodical, and structured approach to work, ensuring all daily tasks are thoroughly completed.
What you'll get in return
- Salary reviewed annually
- Generous bonus scheme
- Up to 25 days holiday (rising to 28 days with service)
- Salary sacrifice options to obtain up to a weeks extra holiday
- Private medical insurance (extended to family with salary sacrifice)
- Enhanced parental leave
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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