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Personal Assistant to the Archdeacon of Southend
| Posting date: | 21 March 2025 |
|---|---|
| Salary: | £27,500 to £28,492 per year, pro rata |
| Hours: | Part time |
| Closing date: | 08 April 2025 |
| Location: | CM1 1NE |
| Remote working: | Hybrid - work remotely up to 1 day per week |
| Company: | Diocese of Chelmsford |
| Job type: | Permanent |
| Job reference: |
Summary
Working hours: 24 hours per week, Monday-Thursday, to be worked flexibly to meet the needs of the service.
Salary: £27,500 to £28,492 per annum pro rata (actual part-time salary for 24 HPW £18,857 to £19,537 per annum), subject to qualifications and experience
Benefits: We offer a range of benefits including hybrid and flexible working, 11% non-contributory pension scheme, 25 days holiday (17.5 days pro rata) rising to 29 (20.5 days pro rata) after five years’ service.
ROLE DUTIES
•To manage the Archdeacon’s calendar and appointments in an accurate and efficient manner, ensuring that the Archdeacon is in the right place at the right time with all the relevant documentation.
•To provide high quality support to the Archdeacon in preparation for key meetings and forums, including the collation of relevant documentation, creating agendas, preparing and distributing minutes, highlighting actions.
•To manage the arrangements for vacancy meetings, including liaising with parishes, senior colleagues and patrons.
•To administer the appointment processes (recruitment) for clergy and other roles (liaises with parishes, candidates, referees, Diocesan Registry), including placing vacancy adverts with the relevant media sites, recording applications, and conducting background checks and references.
•To administer the DBS Applications renewal process for current Diocesan clergy, ensuring applications are initiated prior to current certificates expiring.
CRITERIA
•At least ‘A’ level standard or equivalent level of education
•Proven professional PA/administration support at a senior level
•Experience of managing diaries and arranging meetings with multiple stakeholders
•Experience of Office 365 (or equivalent), Excel, Zoom, Teams and Electronic Diary Systems
•A self-starter and able to confidently work on own initiative, ensuring tasks are prioritised
For more information please see the job description, and to apply please complete the application form and confidential declaration form found on the Chelmsford diocese website and return to jobs@chelmsford.anglican.org
Closing Date: 8 April 2025
Interview Date: 15 Apil 2025
We reserve the right to invite candidates for preliminary interviews.
Please be advised we reserve the right to close the role early and we cannot consider candidates who do not complete and return a completed application form.
Please refer to the CDBF Privacy Policy found on the Chelmsford diocese website for guidance on how we will process your data.
Salary: £27,500 to £28,492 per annum pro rata (actual part-time salary for 24 HPW £18,857 to £19,537 per annum), subject to qualifications and experience
Benefits: We offer a range of benefits including hybrid and flexible working, 11% non-contributory pension scheme, 25 days holiday (17.5 days pro rata) rising to 29 (20.5 days pro rata) after five years’ service.
ROLE DUTIES
•To manage the Archdeacon’s calendar and appointments in an accurate and efficient manner, ensuring that the Archdeacon is in the right place at the right time with all the relevant documentation.
•To provide high quality support to the Archdeacon in preparation for key meetings and forums, including the collation of relevant documentation, creating agendas, preparing and distributing minutes, highlighting actions.
•To manage the arrangements for vacancy meetings, including liaising with parishes, senior colleagues and patrons.
•To administer the appointment processes (recruitment) for clergy and other roles (liaises with parishes, candidates, referees, Diocesan Registry), including placing vacancy adverts with the relevant media sites, recording applications, and conducting background checks and references.
•To administer the DBS Applications renewal process for current Diocesan clergy, ensuring applications are initiated prior to current certificates expiring.
CRITERIA
•At least ‘A’ level standard or equivalent level of education
•Proven professional PA/administration support at a senior level
•Experience of managing diaries and arranging meetings with multiple stakeholders
•Experience of Office 365 (or equivalent), Excel, Zoom, Teams and Electronic Diary Systems
•A self-starter and able to confidently work on own initiative, ensuring tasks are prioritised
For more information please see the job description, and to apply please complete the application form and confidential declaration form found on the Chelmsford diocese website and return to jobs@chelmsford.anglican.org
Closing Date: 8 April 2025
Interview Date: 15 Apil 2025
We reserve the right to invite candidates for preliminary interviews.
Please be advised we reserve the right to close the role early and we cannot consider candidates who do not complete and return a completed application form.
Please refer to the CDBF Privacy Policy found on the Chelmsford diocese website for guidance on how we will process your data.