Patient Pathway Administrator(XN03)
| Posting date: | 12 March 2025 |
|---|---|
| Salary: | £24,071.00 to £25,674.00 per year |
| Additional salary information: | £24071.00 - £25674.00 a year |
| Hours: | Full time |
| Closing date: | 02 April 2025 |
| Location: | Leeds, LS7 4SA |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9298-PATH-420 |
Summary
Data Collection and Patient Pathway Tracking To attend the Triage meetings and complete any actions as instructed by the Clinical team. Collect all relevant information relating to patients in preparation for clinics or as requested by the clinicians. This includes information required for auditor reporting purposes. Use the Patient Administration System and other related support systems to ensure all relevant information / data is captured in patient medical records and/or electronic systems. Enter information onto PPM+, the clinical information system (database). Track and coordinate patients along their referral pathway, ensuring the correct point along the pathway is identified on service database and system. This includes highlighting to the relevant manager when there are concerns about information not available before patients are booked clinic appointments and patients not being treated within their waiting time target. Send and track receipt of Family History Questionnaires to patients to help support clinical decisions and management of incoming referrals for cancer and non-cancer pathways. This includes the drawing of a Pedigree (family tree) where appropriate. Track patient clinical results and place patients onto the relevant waiting list when received. Liaise with relevant teams including Clinicians, Patient Services Coordinator, Business Support Manager and the Administration team and ensure the 100% data capture and accuracy of information entered onto the database in line with local and Trust policy. Undertake data and patient pathway audits and system development where guided to help improve service quality. To contribute to the production of information for distribution across the Trust and to other relevant organisations. Use departmental database for recording appropriate information as requested and producing reports. MDT meetings To provide administrative support for MDT meetings as required e.g. organising meetings including ensuring relevant clinical information and notes are available as required, checking access arrangements, booking rooms and refreshments, organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes. To attend and service MDT meetings as required. This could include welcoming participants, organising refreshments, taking/typing up minutes and circulating them after approval, as well as completing agreed actions following MDT meetings. Admin Support To provide a full clerical support service to the Clinical Genetics team including organising, sorting and filing documents and papers; dealing with incoming and outgoing paper and electronic post as required; photocopying, distributing information by post or email; typing letters such as standard letters and other documents. To deal with communications and ad hoc enquiries from staff and service users, members of the public, and a wide range of external organisations and professionals. Receiving and relaying general verbal/written messages and responding by supplying straightforward information and guidance or referring to the relevant member of the department or other Trust staff as necessary. This includes the management of a shared email inbox. To maintain and update mail-outs and labels for Trust and staff departments, advisory group members and voluntary and community organisations and organising electronic or paper mail-outs to such groups as required (typing, copying and posting etc.) To adhere to relevant Statutory Instruments and Trust policies and guidelines e.g. Data Protection, Health and Safety, Confidentiality and personnel policies and guidelines. To learn and adapt to new ways of working in a changing and developing environment. The post holder will be responsible for the training of new staff coming into the team. Any other admin duties relevant to the role.