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WLC Executive Assistant & HR Support
| Posting date: | 28 February 2025 |
|---|---|
| Hours: | Full time |
| Closing date: | 19 March 2025 |
| Location: | London, W9 2DR |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | f8a9afee-2023-4962-86d1-95097fc35545 |
Summary
What skills and experience we're looking for
Are you a highly organised, detail-driven professional with top-notch communication skills? If so, we have an exciting opportunity for you!
The West London Cluster is on the lookout for a proactive Executive Assistant to deliver seamless administrative and diary management support to the Senior Cluster Staff.
In this dynamic role, you'll also play a key part in supporting HR functions across the cluster, ensuring efficiency and excellence in all operations. If you're ready to make a real impact and thrive in a fast-paced environment, we’d love to hear from you!
Your duties will include:
• Confidential Support: Provide confidential and efficient administrative support to the senior leads in the cluster, handling sensitive information with discretion.
• Meeting Coordination: Prepare and organise meetings, including agendas, minutes, and hospitality arrangements.
• Diary Management: Manage the SEBM’s email and electronic diary, as well as those belonging to other senior cluster leads as required.
• Document Preparation and general admin: Draft, design, and distribute various documents such as letters, forms, bulletins, calendars, reports, and brochures, ensuring accuracy and presentation. Undertake any administrative duties required to support the cluster including the editing and review of confidential documents created by the SEBM.
• Communication: Answer and manage phone calls on behalf of senior cluster leads, taking appropriate actions as needed.
• Hospitality: Welcome visitors and provide hospitality for senior cluster leads’ guests.
• Travel Arrangements: Arrange travel and accommodation for the senior cluster leads.
• Cluster Admin support: support with the general administration needs of the cluster, including creating marketing documents, supporting with data protection administration, facilities administration and other administrative duties as they arise.
• Support the Cluster HR Manager/s with the day-to-day administration of the Human Resources section of the cluster
• Ensure the single central registers are up to date and accurate at all times, carry out DBS checks for new staff and renewals for existing staff
• Support the Cluster HR Manager/s with the recruitment process to ensure compliance with Safer Recruitment legislation. This may include placing adverts, arranging interviews and liaising with local school staff to ensure interview schedules are accommodated appropriately
• Support the Cluster HR Manager/s with the completion and collation of yearly staff safeguarding forms in line with United Learning procedures
• Support with the follow up of document clearance of agency staff to work in various departments and schools across the cluster
• Ensure that all HR files are maintained in a clear way, carry out HR filing and archiving as needed under the direction of the Cluster HR Manager/s
• Assist the Cluster HR Manager with the daily logging of staff absence both for HR and payroll purposes
• Carry out administration of payroll under the direction of the Cluster HR Managers, including (but not limited to) checking and inputting of timesheets, new starters, contract changes and leavers, pay increments and any changes to allowances
• Input and maintain staff data in the relevant MIS system, undertaking regular checks as necessary
• Assist with the accurate completion and submission of the yearly School Workforce Census
• Support with the administration processes in each academy, as needed by the cluster schools
• Attend and participate in meetings as required, travel between the schools may be required to meet the needs of the role
• To support the cluster academies by training for and carrying out first aid duties as needed
• To support the school day and students by carrying out lunch duties as required (a lunch break will still be provided
This job description is not intended to be all-inclusive, and the successful candidate is expected to be flexible and proactive in meeting the needs of each Academy and willingly undertake any further duties required that are commensurate with the role.
This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children.
What the school offers its staff
REWARDS AND BENEFITS
§ 26 days holiday, plus 8 bank holidays
§ Competitive salary
§ At least eight INSET days per year
§ Enhanced contributory local government pension scheme
§ Enhanced occupational sick pay, protecting you and your family
§ Competitive and enhanced maternity, paternity, and adoption benefits
§ Over 250 employee exclusive benefits through our partners Perkbox, including access to wellbeing resources, discounted cinema tickets, holidays and gym memberships, car leasing and Cycle2work schemes
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Are you a highly organised, detail-driven professional with top-notch communication skills? If so, we have an exciting opportunity for you!
The West London Cluster is on the lookout for a proactive Executive Assistant to deliver seamless administrative and diary management support to the Senior Cluster Staff.
In this dynamic role, you'll also play a key part in supporting HR functions across the cluster, ensuring efficiency and excellence in all operations. If you're ready to make a real impact and thrive in a fast-paced environment, we’d love to hear from you!
Your duties will include:
• Confidential Support: Provide confidential and efficient administrative support to the senior leads in the cluster, handling sensitive information with discretion.
• Meeting Coordination: Prepare and organise meetings, including agendas, minutes, and hospitality arrangements.
• Diary Management: Manage the SEBM’s email and electronic diary, as well as those belonging to other senior cluster leads as required.
• Document Preparation and general admin: Draft, design, and distribute various documents such as letters, forms, bulletins, calendars, reports, and brochures, ensuring accuracy and presentation. Undertake any administrative duties required to support the cluster including the editing and review of confidential documents created by the SEBM.
• Communication: Answer and manage phone calls on behalf of senior cluster leads, taking appropriate actions as needed.
• Hospitality: Welcome visitors and provide hospitality for senior cluster leads’ guests.
• Travel Arrangements: Arrange travel and accommodation for the senior cluster leads.
• Cluster Admin support: support with the general administration needs of the cluster, including creating marketing documents, supporting with data protection administration, facilities administration and other administrative duties as they arise.
• Support the Cluster HR Manager/s with the day-to-day administration of the Human Resources section of the cluster
• Ensure the single central registers are up to date and accurate at all times, carry out DBS checks for new staff and renewals for existing staff
• Support the Cluster HR Manager/s with the recruitment process to ensure compliance with Safer Recruitment legislation. This may include placing adverts, arranging interviews and liaising with local school staff to ensure interview schedules are accommodated appropriately
• Support the Cluster HR Manager/s with the completion and collation of yearly staff safeguarding forms in line with United Learning procedures
• Support with the follow up of document clearance of agency staff to work in various departments and schools across the cluster
• Ensure that all HR files are maintained in a clear way, carry out HR filing and archiving as needed under the direction of the Cluster HR Manager/s
• Assist the Cluster HR Manager with the daily logging of staff absence both for HR and payroll purposes
• Carry out administration of payroll under the direction of the Cluster HR Managers, including (but not limited to) checking and inputting of timesheets, new starters, contract changes and leavers, pay increments and any changes to allowances
• Input and maintain staff data in the relevant MIS system, undertaking regular checks as necessary
• Assist with the accurate completion and submission of the yearly School Workforce Census
• Support with the administration processes in each academy, as needed by the cluster schools
• Attend and participate in meetings as required, travel between the schools may be required to meet the needs of the role
• To support the cluster academies by training for and carrying out first aid duties as needed
• To support the school day and students by carrying out lunch duties as required (a lunch break will still be provided
This job description is not intended to be all-inclusive, and the successful candidate is expected to be flexible and proactive in meeting the needs of each Academy and willingly undertake any further duties required that are commensurate with the role.
This post is subject to an enhanced DBS disclosure and the post holder must be committed to safeguarding the welfare of children.
What the school offers its staff
REWARDS AND BENEFITS
§ 26 days holiday, plus 8 bank holidays
§ Competitive salary
§ At least eight INSET days per year
§ Enhanced contributory local government pension scheme
§ Enhanced occupational sick pay, protecting you and your family
§ Competitive and enhanced maternity, paternity, and adoption benefits
§ Over 250 employee exclusive benefits through our partners Perkbox, including access to wellbeing resources, discounted cinema tickets, holidays and gym memberships, car leasing and Cycle2work schemes
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.