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Administrative Officer (PSU Support Officer)
| Posting date: | 28 February 2025 |
|---|---|
| Salary: | £26,739 per year |
| Hours: | Full time |
| Closing date: | 17 March 2025 |
| Location: | Edinburgh, Scotland |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Scottish Courts and Tribunal Service |
| Job type: | Permanent |
| Job reference: | REQ00748 |
Summary
The Property & Services Unit (PSU) is responsible for the procurement and management of outsourced works, services and supplies including capital building & sustainability projects, building maintenance, rent & rates, fuel & utilities and soft facilities management services for the SCTS.
As a Support Officer within PSU you will play a key role in support the unit. You will carry out a wide range of general administrative duties and be the first port of call via email and telephone for internal and external queries. You should also be an excellent communicator and enjoy working with stakeholders and all levels.
Duties include
• Reception- Reception and Switchboard duties within HQ at Saughton House
• Mail- Distribute mail for HQ staff
• Assist Fleet Manager with recording fleet usage, mileage and fuel/running costs.
• Oracle Raise purchase orders for staff through the SG Pecos system and ensure that stationery stock levels are maintained.
• Assist the Estates Manager with monitoring and recording maintenance faults within Saughton House to the FM provider.
• Diary Secretary- Provide cover for arranging meetings and collate board papers for Director of PSU (including draft letters and minutes).
• Circular- Collate entries from units for the SCTS Weekly Circular and issue to all users
• Admin Support- Assist the Estates Manager with various admin duties for the unit, including organising meetings and supporting other members of the Property team.
• Printing SCTS passes for estate
Applications will be accepted until 11:59pm on Monday 17 March 2025.
You will be notified if you have been selected to progress to the Assessment stage by Thursday 20 March 2025. The closing date for the assessment stage is 11:59pm on Sunday 23 March 2025.
Interviews are expected to be held week beginning 31 March 2025.
As a Support Officer within PSU you will play a key role in support the unit. You will carry out a wide range of general administrative duties and be the first port of call via email and telephone for internal and external queries. You should also be an excellent communicator and enjoy working with stakeholders and all levels.
Duties include
• Reception- Reception and Switchboard duties within HQ at Saughton House
• Mail- Distribute mail for HQ staff
• Assist Fleet Manager with recording fleet usage, mileage and fuel/running costs.
• Oracle Raise purchase orders for staff through the SG Pecos system and ensure that stationery stock levels are maintained.
• Assist the Estates Manager with monitoring and recording maintenance faults within Saughton House to the FM provider.
• Diary Secretary- Provide cover for arranging meetings and collate board papers for Director of PSU (including draft letters and minutes).
• Circular- Collate entries from units for the SCTS Weekly Circular and issue to all users
• Admin Support- Assist the Estates Manager with various admin duties for the unit, including organising meetings and supporting other members of the Property team.
• Printing SCTS passes for estate
Applications will be accepted until 11:59pm on Monday 17 March 2025.
You will be notified if you have been selected to progress to the Assessment stage by Thursday 20 March 2025. The closing date for the assessment stage is 11:59pm on Sunday 23 March 2025.
Interviews are expected to be held week beginning 31 March 2025.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.