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HR Administrator
| Posting date: | 08 February 2025 |
|---|---|
| Salary: | £12.00 to £13.00 per hour |
| Additional salary information: | Up to £13 per annum |
| Hours: | Part time |
| Closing date: | 28 February 2025 |
| Location: | CM4 4DR |
| Company: | You & I Care LTD |
| Job type: | Permanent |
| Job reference: | 35949-280-02070344 |
Summary
We are looking for a HR Administrator to fill our vacant position .
Location: Brentwood In Essex
Special requirements: This is a remote working role .
Job Description:
HR Administrator
Main Purpose of the Role
-Provides day to day HR administrative support for the HR function in particular in relation to policies, procedures, processes, recruitment, induction, probation and appraisals.
-Assists the HR Team to provide a comprehensive high quality HR service to the business.
Main Responsibilities
-Enters data into the HR management system so that accurate records are maintained, ensuring hard copy records are kept where appropriate and GDPR requirements are met.
-Prepares reports and responds to requests for information.
-Oversees the recording of absence and holiday information and highlights any issues as appropriate.
-Deals with requests for information and first line queries in relation to policy related employee matters. Ensures consideration is given to HR best practice and employment law when answering HR related queries and providing information.
-Manages the emails in the 'HR Team inbox' in a timely manner and delegates to relevant person in HR team.
-Supports the delivery of a comprehensive HR service to the business, delivers own priorities, and contributes to projects.
-Responsible for offer paperwork, new starter and leaver processes.
-Responsible for ensuring monthly payroll is processed accurately and on time.
-Provides information to employees in relation to basic pension queries, explaining options and administering pension deductions and other employee benefits.
-Assists in the creation, implementation and communication of new HR policies, procedures and processes.
-Maintains and develops the personnel filing system.
-Collects and produces data in relation to employee metrics including but not limited to, annual leave and absence.
-Assists with the recruitment process by ensuring timely advertising of vacancies on the website and other social media platforms as appropriate. Supports where required with administration of the recruitment process, ensuring the best candidate experience at all times.
-Provides recruitment and onboarding administration support, including but not limited to, right to work checks, employment references, new starter paperwork, assists with the organization and running of new starter inductions.
-Undertake any other reasonable duties from time to time allocated to the role.
Person Specification Essential/Desirable Definition
Relevant or equivalent role; Essential
-1yrs+ experience in a busy and varied administrative role. HR Admin experience is desirable but not essential.
HR Compliance; Essential
-Accurate recording of information, attention to detail.
-Experience of managing data systems.
-Experience of handling confidential information desirable.
-Understanding of basic principles of GDPR desirable
Customer service and community focus; Essential
-Professional, polite, enthusiastic and welcoming approach.
-Demonstrates passion for and delivers a high level of client service including responsiveness and accessibility.
Planning and Organising; Essential
-Ability to work in a planned and organised way, but has the ability to multitask and manage a variety of requests at one time.
-Manages time effectively.
-Monitors and maintains quality and productivity.
-Methodical, accurate and consistent even when under workload and/or time pressures.
-Shows initiative and works unmanaged at times.
-Follows instructions and procedures.
Flexibility, Essential
-Flexibility on occasion to work hours to meet business needs.
-Full UK driving license and the ability to visit other sites if required.
-Ability to work independently and know when to seek advice.
-Resilient and contributes actively to change.
-Equality and Diversity; Essential
-Embraces diversity and individuality.
-Demonstrates empathy and is respectful.
-Demonstrates an awareness of pertinent cultural issues both within the firm and the wider environment.
Working with others; Essential
-Adapts and fits in well, able to work independently and within a small team.
-Able to share knowledge with peers for the benefit of the team.
-Act in an open and approachable manner.
-An awareness for the need for confidentiality.
-Acting calmly in a crisis, tactful, determined, quick-thinking, but methodical and consistent.
-Technology and technical skills; Essential
-Experience using Microsoft, HR systems, and social media. Good use of excel for production of analytics.
Uses technology to improve efficiency and achieve work objectives.
-High level of numeracy and written and verbal communication skills.
-Innovation; Essential
-Has a proactive approach and will take responsibility for tasks and issues.
-Awareness of level of responsibility and when and how to escalate issues appropriately.
-Produces a range of solutions to problems.
-Employment Law; Desirable
-Knowledge and understanding of HR approaches and best practice.
-A desire and commitment to continuous learning, will research unknown areas.
-This is a remote working role.
You & I Care is an award winning home care provider that supports adults and the elderly in their own homes.
We are an organisation with an outstanding reputation. Our Promise Is To Always Care ,not only for the Service Users but also ourselves.
At You & I Care ,we value compassion above all because it drives every aspect of our work. We are passionate about care and satisfying Service Users in a happy working environment.
By joining You & I Care , you will have a wonderful opportunity to make a difference.
Just look at our website to see what people have been saying about us recently.
As a care provider we have a duty to safeguarding Service Users. Our recruitment process is precise, measured and consistent and is in line with CQC regulations.
Please be aware that all successful applicants will be subject to an enhanced disclosure and any offer of employment will be subject to rigorous employment checks.
Location: Brentwood In Essex
Special requirements: This is a remote working role .
Job Description:
HR Administrator
Main Purpose of the Role
-Provides day to day HR administrative support for the HR function in particular in relation to policies, procedures, processes, recruitment, induction, probation and appraisals.
-Assists the HR Team to provide a comprehensive high quality HR service to the business.
Main Responsibilities
-Enters data into the HR management system so that accurate records are maintained, ensuring hard copy records are kept where appropriate and GDPR requirements are met.
-Prepares reports and responds to requests for information.
-Oversees the recording of absence and holiday information and highlights any issues as appropriate.
-Deals with requests for information and first line queries in relation to policy related employee matters. Ensures consideration is given to HR best practice and employment law when answering HR related queries and providing information.
-Manages the emails in the 'HR Team inbox' in a timely manner and delegates to relevant person in HR team.
-Supports the delivery of a comprehensive HR service to the business, delivers own priorities, and contributes to projects.
-Responsible for offer paperwork, new starter and leaver processes.
-Responsible for ensuring monthly payroll is processed accurately and on time.
-Provides information to employees in relation to basic pension queries, explaining options and administering pension deductions and other employee benefits.
-Assists in the creation, implementation and communication of new HR policies, procedures and processes.
-Maintains and develops the personnel filing system.
-Collects and produces data in relation to employee metrics including but not limited to, annual leave and absence.
-Assists with the recruitment process by ensuring timely advertising of vacancies on the website and other social media platforms as appropriate. Supports where required with administration of the recruitment process, ensuring the best candidate experience at all times.
-Provides recruitment and onboarding administration support, including but not limited to, right to work checks, employment references, new starter paperwork, assists with the organization and running of new starter inductions.
-Undertake any other reasonable duties from time to time allocated to the role.
Person Specification Essential/Desirable Definition
Relevant or equivalent role; Essential
-1yrs+ experience in a busy and varied administrative role. HR Admin experience is desirable but not essential.
HR Compliance; Essential
-Accurate recording of information, attention to detail.
-Experience of managing data systems.
-Experience of handling confidential information desirable.
-Understanding of basic principles of GDPR desirable
Customer service and community focus; Essential
-Professional, polite, enthusiastic and welcoming approach.
-Demonstrates passion for and delivers a high level of client service including responsiveness and accessibility.
Planning and Organising; Essential
-Ability to work in a planned and organised way, but has the ability to multitask and manage a variety of requests at one time.
-Manages time effectively.
-Monitors and maintains quality and productivity.
-Methodical, accurate and consistent even when under workload and/or time pressures.
-Shows initiative and works unmanaged at times.
-Follows instructions and procedures.
Flexibility, Essential
-Flexibility on occasion to work hours to meet business needs.
-Full UK driving license and the ability to visit other sites if required.
-Ability to work independently and know when to seek advice.
-Resilient and contributes actively to change.
-Equality and Diversity; Essential
-Embraces diversity and individuality.
-Demonstrates empathy and is respectful.
-Demonstrates an awareness of pertinent cultural issues both within the firm and the wider environment.
Working with others; Essential
-Adapts and fits in well, able to work independently and within a small team.
-Able to share knowledge with peers for the benefit of the team.
-Act in an open and approachable manner.
-An awareness for the need for confidentiality.
-Acting calmly in a crisis, tactful, determined, quick-thinking, but methodical and consistent.
-Technology and technical skills; Essential
-Experience using Microsoft, HR systems, and social media. Good use of excel for production of analytics.
Uses technology to improve efficiency and achieve work objectives.
-High level of numeracy and written and verbal communication skills.
-Innovation; Essential
-Has a proactive approach and will take responsibility for tasks and issues.
-Awareness of level of responsibility and when and how to escalate issues appropriately.
-Produces a range of solutions to problems.
-Employment Law; Desirable
-Knowledge and understanding of HR approaches and best practice.
-A desire and commitment to continuous learning, will research unknown areas.
-This is a remote working role.
You & I Care is an award winning home care provider that supports adults and the elderly in their own homes.
We are an organisation with an outstanding reputation. Our Promise Is To Always Care ,not only for the Service Users but also ourselves.
At You & I Care ,we value compassion above all because it drives every aspect of our work. We are passionate about care and satisfying Service Users in a happy working environment.
By joining You & I Care , you will have a wonderful opportunity to make a difference.
Just look at our website to see what people have been saying about us recently.
As a care provider we have a duty to safeguarding Service Users. Our recruitment process is precise, measured and consistent and is in line with CQC regulations.
Please be aware that all successful applicants will be subject to an enhanced disclosure and any offer of employment will be subject to rigorous employment checks.