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Information Governance Officer (Records Management)
| Posting date: | 07 February 2025 |
|---|---|
| Salary: | £33,366 to £36,124 per year |
| Hours: | Full time |
| Closing date: | 19 February 2025 |
| Location: | Essex, Eastern England |
| Remote working: | Hybrid - work remotely up to 3 days per week |
| Company: | Essex County Fire & Rescue Service |
| Job type: | Permanent |
| Job reference: | req256 |
Summary
Job Title: Information Governance Officer (Records Management)
Contract: Up to 12 Months FTC (maternity cover)
Working Hours: 37 hours per week
Salary: £33,366 – £36,124
Location: Service Headquarters, Kelvedon Park*
Closing Date: 19th February 2025
*We are open to discuss working arrangements including flexibility over hours and location
The Role
Essex County Fire and Rescue Service (ECFRS) is currently working on a project focusing upon the information governance processes within the Service to comply with relevant data protection legal requirements.
The successful candidate will be a member of our friendly and inclusive information Governance Team. The team is responsible for handling data protection matters and statutory requests, including Subject Access Requests, Environmental Information Requests, Freedom of Information requests among other tasks related to information held by the Service.
What You Will Be Working On
You will be responsible for:
Keeping up to date the Information Asset Register (IAR), which is part of the Records of Processing Activity (RoPA).
Assisting different teams within ECFRS with the completion of Data Protection Impact Assessments (DPIAs) and working closely with the IG Manager and DDPO to review relevant legislation, documents, and policies.
Assist the DPO and DDPO with Records Management tasks, and advise colleagues on the maintenance of shared files, folders, and storage drives.
Support teams across the Service in complying with the Data Protection Act 2018 principles of minimisation and storage limitation.
Provide reports to DPO and DDPO on departments records handling status and procedures.
What Are We Looking For?
A candidate should be able to communicate with people at all levels, operate with high level of attention to detail, and possess some technical skills. The role holder will need to understand aspects of information governance and data protection legislation and to apply these rules to day-to-day tasks.
Eligibility
To be eligible to apply for this opportunity, you must:
Hold a Level 3 standard of education (e.g. A-level or equivalent).
Ideally have Information Governance/Data Protection/Law degree/equivalent.
Understand the legal requirements surrounding the retention and limitation of personal data.
Willing to learn and understand the national standards for Incident data collection for fire and rescue services.
Excellent written and verbal communication skills. Can interpret policy and procedures.
Able to monitor and evaluate procedures/processes and suggest improvements as necessary to comply with legal requirements.
Demonstrates attention to detail and works methodically, responding to changes to meet deadlines.
Excellent interpersonal skills, communicates professionally and develops constructive working relationships.
How to apply
You will be required to submit a supporting statement of no more than 500 words that demonstrates how you meet the essential criteria of the Person Specification. You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count must not exceed 500 words no matter which format you choose to present your application.
You may attach separate documents (such as qualifications, or a CV) should you wish, though your additional document will only be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).
Assessment and selection:
The assessment and selection approach will be:
Stage 1
Application & shortlisting (assessment of your supporting statement will be made against the essential criteria of the person specification)
Stage 2
Interviews will be held on Tuesday the 4th and Wednesday 5th March
Role specific panel interview and an intermediate to advanced excel in-tray exercise
If you have any questions regarding the role, please contact recruitment@essex-fire.gov.uk
This role will be subject to a Disclosure and Barring Service (DBS) check.
Contract: Up to 12 Months FTC (maternity cover)
Working Hours: 37 hours per week
Salary: £33,366 – £36,124
Location: Service Headquarters, Kelvedon Park*
Closing Date: 19th February 2025
*We are open to discuss working arrangements including flexibility over hours and location
The Role
Essex County Fire and Rescue Service (ECFRS) is currently working on a project focusing upon the information governance processes within the Service to comply with relevant data protection legal requirements.
The successful candidate will be a member of our friendly and inclusive information Governance Team. The team is responsible for handling data protection matters and statutory requests, including Subject Access Requests, Environmental Information Requests, Freedom of Information requests among other tasks related to information held by the Service.
What You Will Be Working On
You will be responsible for:
Keeping up to date the Information Asset Register (IAR), which is part of the Records of Processing Activity (RoPA).
Assisting different teams within ECFRS with the completion of Data Protection Impact Assessments (DPIAs) and working closely with the IG Manager and DDPO to review relevant legislation, documents, and policies.
Assist the DPO and DDPO with Records Management tasks, and advise colleagues on the maintenance of shared files, folders, and storage drives.
Support teams across the Service in complying with the Data Protection Act 2018 principles of minimisation and storage limitation.
Provide reports to DPO and DDPO on departments records handling status and procedures.
What Are We Looking For?
A candidate should be able to communicate with people at all levels, operate with high level of attention to detail, and possess some technical skills. The role holder will need to understand aspects of information governance and data protection legislation and to apply these rules to day-to-day tasks.
Eligibility
To be eligible to apply for this opportunity, you must:
Hold a Level 3 standard of education (e.g. A-level or equivalent).
Ideally have Information Governance/Data Protection/Law degree/equivalent.
Understand the legal requirements surrounding the retention and limitation of personal data.
Willing to learn and understand the national standards for Incident data collection for fire and rescue services.
Excellent written and verbal communication skills. Can interpret policy and procedures.
Able to monitor and evaluate procedures/processes and suggest improvements as necessary to comply with legal requirements.
Demonstrates attention to detail and works methodically, responding to changes to meet deadlines.
Excellent interpersonal skills, communicates professionally and develops constructive working relationships.
How to apply
You will be required to submit a supporting statement of no more than 500 words that demonstrates how you meet the essential criteria of the Person Specification. You may submit this either as a word document, pdf, or an mp3 (voice note) or mp4 (video), however the word count must not exceed 500 words no matter which format you choose to present your application.
You may attach separate documents (such as qualifications, or a CV) should you wish, though your additional document will only be referred to in shortlisting to confirm eligibility (e.g., your current role and any existing qualifications).
Assessment and selection:
The assessment and selection approach will be:
Stage 1
Application & shortlisting (assessment of your supporting statement will be made against the essential criteria of the person specification)
Stage 2
Interviews will be held on Tuesday the 4th and Wednesday 5th March
Role specific panel interview and an intermediate to advanced excel in-tray exercise
If you have any questions regarding the role, please contact recruitment@essex-fire.gov.uk
This role will be subject to a Disclosure and Barring Service (DBS) check.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.