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Admin Assistant
| Posting date: | 06 February 2025 |
|---|---|
| Salary: | £24,071.00 to £25,674.00 per year |
| Additional salary information: | £24071.00 - £25674.00 a year |
| Hours: | Full time |
| Closing date: | 20 February 2025 |
| Location: | Chester Le Street, DH3 3AT |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9439-25-0102 |
Summary
To sort incoming mail and prepare outgoing mail for posting Make appointments and, give non-clinical advice as directed, taking necessary action for the call to be handled as quickly and efficiently as possible. Support the efficient organisation of home visits, arranging appointments and ensuring clinical notes are ready, to ensure the smooth and effective provision of patient services. Liaise regularly with secondary care staff, laboratories and GP surgeries to obtain patient test results and where necessary receive and maintain database of pathology lab reports ensuring they are correctly assigned to patients and chase up any outstanding reports not received Maintain an up to date filing and archive filing system, disposing of archived patient records according to Trust Policy. Receive and handle information regarding referrals to the service and deal with them within Trust or departmental timescales Transmit electronic mail, photocopy documents and circulate information within Trust or departmental timescales Enter data onto necessary databases according to service requirements. Use database/spread sheets to collect and formulate data on a weekly, monthly, quarterly and annual basis. Order and maintain adequate levels of stationery and supplies, using CARDEA where possible Maintain electronic diaries, co-ordinate meetings and book venues. Maintain and update patient caseload on a daily basis, ensuring visits, discharges, and patient information is accurately recorded. Where necessary, support the monitoring of service targets/performance standards and alert the Manager to possible breaches. Arrange venues for meetings, prepare agendas, compile and issue papers, attend meetings, take and transcribe minutes within agreed timetables. Organise travel and hotel booking where necessary. Provide an efficient bring forward system and retrieval of previous related correspondence. Organise education and training events which will include the preparation of teaching aids and materials using appropriate software package Supervise work experience students and apprentices requiring experience of office work. The post holder may be required to undertake the role of Information Asset Administrator or Information Asset Owner to provide support for the control and administration of information assets within their area/department (details available on the Health Informatics web page) The post holder may be required to undertake the role of Registration Authority Agent/Sponsor which includes supporting the NHS Care Records Service applications using smartcards and appropriate access files