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Reception and Facilities Coordinator
| Posting date: | 03 February 2025 |
|---|---|
| Salary: | £35,000.00 per year |
| Hours: | Full time |
| Closing date: | 10 February 2025 |
| Location: | London, London, SE1 1LB |
| Remote working: | On-site only |
| Company: | Search Consultancy LTD |
| Job type: | Permanent |
| Job reference: | Req/663510_1738584565 |
Summary
Job Title: Facilities Coordinator
Location: Central London
Salary: £35,000
Working Hours: Monday to Friday
We are seeking a proactive and highly organised Receptionsit/Facilities Coordinator to join our team in Central London. The successful candidate will be responsible for ensuring the smooth operation of our facilities, supporting reception, daily operations, and maintaining a safe and efficient working environment. This role is perfect for someone with strong problem-solving skills and a keen eye for detail.
Key Responsibilities:- Act as the first point of contact for all facilities-related queries and issues.
- Oversee maintenance and repairs, liaising with contractors and service providers to ensure timely resolution.
- Coordinate office supplies, equipment, and space management to support business needs.
- Ensure compliance with health and safety regulations, carrying out risk assessments and implementing necessary procedures.
- Assist in the management of security, cleaning, and other essential office services.
- Support sustainability initiatives and drive improvements in energy efficiency and waste management.
- Maintain records and documentation related to building management, inspections, and compliance.
- Assist with office moves to accommodate business growth and changes.
- Handle incoming and outgoing deliveries, post, and general logistics support.
- Work closely with internal stakeholders to ensure facilities operations align with company needs.
- Support Internal Moves: Assist in managing logistics for internal office moves, ensuring minimal disruption and efficient transitions.
- User Communication: Help establish effective communication with users regarding their requests, ensuring clear and appropriate expectations are set.
- Facilities Inspections: Participate in daily inspections to ensure facilities are clean, operational, and meet company standards.
- Issue Resolution: Assist in resolving administrative, facilities, and janitorial requests promptly and thoroughly.
- Knowledge Development: Develop an understanding of client work processes, workplace culture, and policies to better support the facilities team.
- Reception and Amenities Support: Aid in managing reception services, pantry items, and other amenity services, under the guidance of the senior coordinator.
- Event Assistance: Support the planning and execution of events, ensuring all logistical aspects are covered.
- Vendor Coordination: Assist with managing relationships with third-party vendors and external suppliers/contractors.
- Safety Coordination: Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.
- Facilities Support: Assist with all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.
- Previous experience in a Corporate reception or Facilities Coordinator or similar role.
- Strong understanding of health & safety and building management procedures.
- Excellent organisational and time-management skills.
- Ability to liaise effectively with suppliers, contractors, and internal teams.
- Knowledge of facilities management systems and processes.
- Proficiency in Microsoft Office and other relevant software.
- A proactive approach to problem-solving and the ability to work independently.
- Strong verbal and written communication skills.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.