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Administrator- East Cliff Practice
| Dyddiad hysbysebu: | 03 Chwefror 2025 |
|---|---|
| Cyflog: | £23,731.84 i £24,726.33 bob blwyddyn |
| Gwybodaeth ychwanegol am y cyflog: | £23731.84 - £24726.33 a year |
| Oriau: | Llawn Amser |
| Dyddiad cau: | 28 Chwefror 2025 |
| Lleoliad: | Ramsgate, CT11 8AD |
| Cwmni: | NHS Jobs |
| Math o swydd: | Parhaol |
| Cyfeirnod swydd: | B0082-25-0017 |
Crynodeb
General Administration and Secretarial Liaise with managers to support in the drafting and checking of Rotas for the GPs, Nurses and Acute Care Team, making sure they include all relevant dates for annual leave, meetings, training, and educational half days. Maintain an accurate and up to date library of EMIS forms, including referral form templates and ensure all clinicians have access. Monitor DOCMAN workflow, ensuring all documents received are recorded and filed correctly, passing to the GPs, Nurses or coding team for query or action where necessary. Process all flu questionnaires completed by patients during the winter flu clinics, ensuring that their details match those on their medical record and coding smoking status and alcohol intake as appropriate. Process all outgoing post created by the practice in a timely manner Photocopying, scanning, filing and proof reading in a timely and accurate manner Accurately complete and file any required forms including Education Evaluations and Benefit Forms. Attend and take minutes at meetings when requested. This includes Safeguarding, Palliative and Pediatric meetings. Check all patient letters and documents that have been collected as arranged, record any non-collections on the system and destroy as confidential waste. Process request for Smart Cards within the practice. Liaise with DART to issue, upgrade or reset accounts for practice staff. Ensure daily back up of the practice server. Monitor stock levels of practice supplies ensuring low stock items are ordered replenished in a timely manner. Liaise with third party companies for the collection or delivery of stock items, including battery recycling. Assisting the Nursing Team Co-ordinator with general duties on a weekly basis Registrations, Appointments and Referrals Process registrations both regular and temporary as required, using the EMIS system and ensuring complete information and appropriate ID. Ensure all GP2GP transfers are recorded correctly with all necessary information from patient files extracted and added to EMIS accurately and in a timely manner. Update patients personal details and preferences including change of name, address, next of kin and consent. Process FP69s, sending occupier letters where necessary. Ensure that all palliative patients are added onto IBIS accurately ensuring third party services can view relevant information around their diagnoses, clinical history and DNAR status. Updating the appointment book on EMIS to reflect finalised rotas, allowing for effective time management, and helping to avoid duplicate bookings. Adjusting the appointments screen on EMIS when required, for example for embargoed appointments, GP supervision slots any on the day sickness. Adding all Covid Vaccination Clinic and Flu Clinic appointments onto EMIS in a timely manner and amending as and when required. Check Smear invites on EMIS, ensuring eligibility, correct coding and completing deferral forms where necessary. Assign clinical rooms to internal and third-party clinicians, ensuring sufficient space for all planned clinics including audiology, physiotherapy, counselling, Dermascope and Dermatology. Process audiology, dermascope, minor ops and physiotherapy referrals. This includes forwarding to the correct healthcare professional, sending appointment confirmation, dealing with general queries and preparing clinics. Gather and send results to patients and other surgeries where necessary and update any relevant trackers/spreadsheets. Process deductions on a weekly basis, ensuring relevant information is gathered, processed and sent to Primary Care Support England (PCSE) in a timely manner. Ensure that all reported deaths are correctly logged and reported, including coding on patient and next of kin files and communicating appropriately with the necessary healthcare professionals and third party as required. Proactively manage any results that come in via lab reports, forwarding them to the appropriate healthcare professional where required and ensuring safe and timely filing. Communication Monitor the practice administration and blood pressure email accounts, actioning any tasks and requests within your remit, redirecting to the appropriate department/professional where necessary and raising any urgent enquiries to management. Deal with general queries via phone, e-mail and post, directing to others where appropriate and in a timely manner Monitor E-consult requests and directing appropriately in a timely manner Reporting Run EMIS reports to identify patient registration numbers and update the Registrations record. Run EMIS reports to identify all DNAR patients and ensure signed confirmation is held on their record and passed to SECAMB. Complete the Close of Quarter Notification on EMIS as sent through via PCSE and seek sign off from the Assistant Practice Manager To support subject access requests (SAR) and third-party access requests (TPSAR) on the IGPR system in a timely manner when requested. General Duties To work collaboratively and professionally with colleagues across Invicta Health, building and maintaining relationships. To contribute to the development of services, including processes, templates and principles. To take part in any statutory and mandatory training or other training and development programmes as requested.