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Cardiothoracic Surgery Admissions Pathway Coordinator
| Posting date: | 28 January 2025 |
|---|---|
| Salary: | £31,944.00 to £34,937.00 per year |
| Additional salary information: | £31944.00 - £34937.00 a year |
| Hours: | Full time |
| Closing date: | 11 February 2025 |
| Location: | London, SE5 9RS |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9213-25-0091 |
Summary
1. To be responsible for the management of the inpatient waiting list for the Cardiothoracic Surgery Consultants. 2. To support the validation of waiting lists as required in relation to Trust guidelines ensuring that all patients are fit and still requiring surgery. 3. To liaise with the multidisciplinary team in the planning of admissions, ensuring that the patient is provided with appropriate information regarding their admission in a timely manner. 4. To add patients to day case waiting lists accurately on EPIC in a timely manner, in line with Trust policy. 5. Maintain thorough and accurate records of all correspondences with patients throughout their admission process. 6. To ensure any patient cancelled on the day of admission/ surgery for non-medical reasons, is reallocated a date for admission within 28 days, escalating any problems or issues to the line manager and/ or the Assistant Service Manager/ Cardiovascular Service Manager in a timely manner. 7. To identify the needs of patients in conjunction with their admission episode, i.e. language barriers, anxiety, carer/ dependency issues. 8. To manage waiting list activity and admission data within the Trust IT system (EPIC) and action/ highlight any errors. 9. To validate patient pathways in conjunction with RTT appliance guidelines. Elective Patient Pathway Administration 1. To follow all administrative processes within the elective and emergency Cardiothoracic inpatient pathway to ensure patient pathways are managed efficiently, smoothly and in accordance with national targets and locally agreed timescales. 2. To ensure key information is uploaded onto the electronic patient records system (EPIC) so that clinical and administrative teams have site of up to date tests results and future appointments. 3. Utilise patient administration systems to understand and coordinate inpatients pathway, ensuring key dates are recorded and updated on a daily basis. 4. To ensure that clinical staff and management are aware of key dates in the patient pathway, and that they are aware of potential delays and breaches of key milestones, such as 6 week diagnostic and 18 week waits. 5. To arrange elective admissions in accordance with the Trusts waiting list policy, taking into consideration the type of urgency, waiting list status, previous cancellations and special requirements. 6. To add patients to theatres schedules accurately onto EPIC in a timely manner, in line with Trust policy. 7. Frequently liaise with the Cardiothoracic Consultants/ Registrars regarding the case mix of lists so that they are always utilised to maximum capacity. 8. To monitor lists daily and act upon patient cancellations to ensure full usage of the day case theatre lists. 9. To ensure that patients are booked into the appropriate pre-assessment appointment service and liaise with the clinical staff as required. 10. To identify the needs of patients in conjunction with their admission episode, i.e. language barriers, anxiety, carer / dependency issues. 11. To follow procedures for cancelled admissions, ensuring that procedure dates are booked according to the Trusts re-book policy and informing the Assistant Service Manager/ Senior Service Manager of any potential problems. 12. In conjunction with the Cardiovascular pathway coordinators, monitor appointment attendance and re-arrange further appointments as required, in line with Trust policies. 13. To understand and demonstrate knowledge and ability to manage patients on an 18 week RTT pathway.