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Fleet & HR Administrator
| Posting date: | 24 January 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24000-26,000 |
| Hours: | Full time |
| Closing date: | 10 July 2025 |
| Location: | Milton Keynes, MK8 8ND |
| Company: | Whittan Industrial Limited |
| Job type: | Permanent |
| Job reference: | 251 |
Summary
Job Advert
The Whittan Group is the largest manufacturer of steel storage products in the United Kingdom. Operating through a number of
market leading brands; we design, manufacture and install storage solutions for commercial and industrial environments in the UK
and Europe. We are looking for a Fleet & HR Administrator to efficiently manage, maintain and utilise the company vehicles to
ensure a smooth process for all employees whilst providing day-to-day HR administration support to the HR Shared Services team.
Key responsibilities:
* Maintain an accurate inventory of the company fleet including registration and driver details, and insurance information (MID
Portal).
* Carry out annual licence checks
* Liaise with payroll and fleet provider with any changes including grades, drivers, cash allowance, car reallocation
* Ordering of company fuel cards and issuing of electric charger fobs
* Administration of fines/PCNs
* Check insurance claims including identifying any discrepancies and updating as required and ensuring any claims are shared with
Finance immediately
* Raise PO for any internal charges
* Ensure repairs are dealt with in a timely manner
* Management of pool cars:
* ensuring vehicles are available at all sites when needed and arranging a hire vehicle if necessary
* Taking vehicles to be serviced/MOT/valeted as required
* Management of changes
* New joiners – company vehicle ready for first day, ordering & delivery of new vehicle
* Leavers – collection, delivery and reallocation of vehicle
* Existing staff – supporting in the ordering and delivery of new vehicles, replacement fuel cards & fobs, replacement vehicles
for accidents and repairs
* Monthly reporting
* Stay up to date with regulations and ensure all vehicles and drivers comply with legal standards
* Ad hoc tasks such a contractual mileage reviews, first point of contact for driver support – advising of driver app, phone
numbers, emails etc.
* Liaising with points of contact across the business for returns of vehicles
* Support the HR Shared Services team with administration including updating internal systems, sending new starter packs,
contractual changes, data inputting
Essential skills/qualifications/experience:
* Full UK Driving Licence
* Previous administration experience
* Excellent communication skills
* Strong organisation skills
* Computer literate
* Maths & English GCSE at grade C/4
Desirable skills/qualifications/experience:
* Previous experience in a fleet management role
Company Benefits:
* Competitive Salary
* 33 days holiday per annum including bank holidays
* Company pension
* Life assurance
* Employee discount scheme
* Long Service Awards
* Monthly STAR Awards
* Employee Assistance Programme
* Support from Trained Mental Health First Aiders
* Cycle2Work Scheme
* Medicash Scheme
* Flexi Holiday Scheme
For more information, please contact HR@whittan.com [HR@whittan.com]
The Whittan Group promotes equality of opportunity in that everyone who works for us and any job applicants will be treated
equally, regardless of gender or gender reassignment, age, ethnic or national origin, nationality, race, colour, marital or civil
partnership status, pregnancy or maternity, disability, sexual orientation, religion or belief.
The Whittan Group is the largest manufacturer of steel storage products in the United Kingdom. Operating through a number of
market leading brands; we design, manufacture and install storage solutions for commercial and industrial environments in the UK
and Europe. We are looking for a Fleet & HR Administrator to efficiently manage, maintain and utilise the company vehicles to
ensure a smooth process for all employees whilst providing day-to-day HR administration support to the HR Shared Services team.
Key responsibilities:
* Maintain an accurate inventory of the company fleet including registration and driver details, and insurance information (MID
Portal).
* Carry out annual licence checks
* Liaise with payroll and fleet provider with any changes including grades, drivers, cash allowance, car reallocation
* Ordering of company fuel cards and issuing of electric charger fobs
* Administration of fines/PCNs
* Check insurance claims including identifying any discrepancies and updating as required and ensuring any claims are shared with
Finance immediately
* Raise PO for any internal charges
* Ensure repairs are dealt with in a timely manner
* Management of pool cars:
* ensuring vehicles are available at all sites when needed and arranging a hire vehicle if necessary
* Taking vehicles to be serviced/MOT/valeted as required
* Management of changes
* New joiners – company vehicle ready for first day, ordering & delivery of new vehicle
* Leavers – collection, delivery and reallocation of vehicle
* Existing staff – supporting in the ordering and delivery of new vehicles, replacement fuel cards & fobs, replacement vehicles
for accidents and repairs
* Monthly reporting
* Stay up to date with regulations and ensure all vehicles and drivers comply with legal standards
* Ad hoc tasks such a contractual mileage reviews, first point of contact for driver support – advising of driver app, phone
numbers, emails etc.
* Liaising with points of contact across the business for returns of vehicles
* Support the HR Shared Services team with administration including updating internal systems, sending new starter packs,
contractual changes, data inputting
Essential skills/qualifications/experience:
* Full UK Driving Licence
* Previous administration experience
* Excellent communication skills
* Strong organisation skills
* Computer literate
* Maths & English GCSE at grade C/4
Desirable skills/qualifications/experience:
* Previous experience in a fleet management role
Company Benefits:
* Competitive Salary
* 33 days holiday per annum including bank holidays
* Company pension
* Life assurance
* Employee discount scheme
* Long Service Awards
* Monthly STAR Awards
* Employee Assistance Programme
* Support from Trained Mental Health First Aiders
* Cycle2Work Scheme
* Medicash Scheme
* Flexi Holiday Scheme
For more information, please contact HR@whittan.com [HR@whittan.com]
The Whittan Group promotes equality of opportunity in that everyone who works for us and any job applicants will be treated
equally, regardless of gender or gender reassignment, age, ethnic or national origin, nationality, race, colour, marital or civil
partnership status, pregnancy or maternity, disability, sexual orientation, religion or belief.