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Team Administrator
| Posting date: | 17 January 2025 |
|---|---|
| Salary: | £23,088 per year |
| Hours: | Full time |
| Closing date: | 31 January 2025 |
| Location: | LE3 1QR |
| Remote working: | On-site only |
| Company: | The Braunstone Foundation t/as b-inspired |
| Job type: | Permanent |
| Job reference: |
Summary
Main responsibilities and duties
Administration
1. Provide general administrative support, which could include: managing diaries, responding to phone and email enquiries, booking appointments, purchasing resources, stationary and equipment, arrange team meetings, issue agendas, take accurate notes/action points, maintain manual and computerised filing systems, updating records held and providing support for events, training and other initiatives delivered by the Neighbourhood Support Team.
2. Support the Foodbank Coordinator by ensuring client and member information is updated on the b inspired’s CRM system. This will include registering new users, populating the database to reflect weekly activity and inputting user reviews carried out. Providing monitoring information and statistics as required.
3. Support the Foodbank Coordinator and Receptionist in a variety of other administrative tasks to enable the service delivery operation on a day to day basis: This will include managing diary commitments – booking appointments with clients and members (liaising where necessary), ordering stock and researching costs for stock.
4. Perform a range of administration duties specifically for Mental Health and Wellbeing projects, including the collation and inputting of data onto monitoring systems for funding returns.
5. Provide cover for reception when required.
Finance
6. Maintain records for financial contributions received through our service provision, liaising with colleagues and Head Office to ensure all income generated is banked in a timely manner.
7. Raise purchase orders and invoice requests as and when required.
8. Enter income and expenditure transactions onto financial spreadsheets and retain copy for NST records, before passing over to Head Office.
9. Assist the Service Manager to keep accurate financial records for funding returns.
Person Specification - Post: Team Administrator
Experience of working in an administrative role in a small team
Experience of working in a busy environment
Understanding of and commitment to equality of opportunity
Excellent organisational skills and experience
Excellent verbal and written communication skills
Strong ICT skills especially with Microsoft Office
Problem-solving skills and ability to adapt and act accordingly to situations
Ability to remain calm under pressure when dealing with challenging situations
Good time management skills to be able to support the needs of multiple people
Ability to keep accurate records and a good understanding of the importance of data.
An interest in helping other people, regardless of their circumstances
Trustworthy, reliable and able to keep matters confidential
A high level of patience and emotional resilience
Ability to contribute effectively to a small team
Calm and professional
Right to work in the UK
Satisfactory DBS check
Administration
1. Provide general administrative support, which could include: managing diaries, responding to phone and email enquiries, booking appointments, purchasing resources, stationary and equipment, arrange team meetings, issue agendas, take accurate notes/action points, maintain manual and computerised filing systems, updating records held and providing support for events, training and other initiatives delivered by the Neighbourhood Support Team.
2. Support the Foodbank Coordinator by ensuring client and member information is updated on the b inspired’s CRM system. This will include registering new users, populating the database to reflect weekly activity and inputting user reviews carried out. Providing monitoring information and statistics as required.
3. Support the Foodbank Coordinator and Receptionist in a variety of other administrative tasks to enable the service delivery operation on a day to day basis: This will include managing diary commitments – booking appointments with clients and members (liaising where necessary), ordering stock and researching costs for stock.
4. Perform a range of administration duties specifically for Mental Health and Wellbeing projects, including the collation and inputting of data onto monitoring systems for funding returns.
5. Provide cover for reception when required.
Finance
6. Maintain records for financial contributions received through our service provision, liaising with colleagues and Head Office to ensure all income generated is banked in a timely manner.
7. Raise purchase orders and invoice requests as and when required.
8. Enter income and expenditure transactions onto financial spreadsheets and retain copy for NST records, before passing over to Head Office.
9. Assist the Service Manager to keep accurate financial records for funding returns.
Person Specification - Post: Team Administrator
Experience of working in an administrative role in a small team
Experience of working in a busy environment
Understanding of and commitment to equality of opportunity
Excellent organisational skills and experience
Excellent verbal and written communication skills
Strong ICT skills especially with Microsoft Office
Problem-solving skills and ability to adapt and act accordingly to situations
Ability to remain calm under pressure when dealing with challenging situations
Good time management skills to be able to support the needs of multiple people
Ability to keep accurate records and a good understanding of the importance of data.
An interest in helping other people, regardless of their circumstances
Trustworthy, reliable and able to keep matters confidential
A high level of patience and emotional resilience
Ability to contribute effectively to a small team
Calm and professional
Right to work in the UK
Satisfactory DBS check