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This job advert has expired and applications have closed.
Technical PA
| Posting date: | 14 January 2025 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Part time |
| Closing date: | 28 January 2025 |
| Location: | CM1 1AQ |
| Remote working: | On-site only |
| Company: | Bellway Homes Ltd |
| Job type: | Contract |
| Job reference: | 265775JCP |
Summary
At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.
The Role
Principal accountabilities of the role include:
First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
Support the Technical Director with secretarial support such as typing up correspondence, diary management and organising meetings.
Minute meetings, type up notes and present in a professional format.
Create Consultant Appointment documents and orders, upload on to COINS
Process Restrictive Covenants alongside the Technical Director
Maintain Managing Director inbox alongside the Customer Care department
Send monthly development cost reports to Technical Managers via COINS/ Sharepoint
Collate monthly Technical Board Report alongside Technical Director
Maintain efficient filling and archive systems for the Technical Department and for employee records.
Electronic filing/ archiving/ set up of new electronic filing folders for new developments
Update Agile Working schedule weekly
Maintain Consultant's Professional Indemnity Insurance details, and upload to COINS
Keep Framework Agreement Schedule up to date/ request new Framework Agreements from Solicitors
Cover Reception duties on particular allocated day & when needed for holiday/ sickness cover
Input received invoices onto Invoice Tracker for approval
Update the Development Allocation Schedule and issue out to office staff
Send out meeting invites for Technical meetings - Outlook/Teams/ Book meeting rooms
Organise staff training as and when required.
Liaise with secretaries at Group and other Divisions.
Experience, Qualifications and Skills
Experience
Experience of working in a secretarial/PA role supporting Director level roles.
Qualifications and Training
GCSE Maths and English – Grade 4/C or above (or equivalent)
Skills and Aptitude
Excellent administration and organisation skills
Strong communication and listening skills
Ability to prioritise workload and meet tight deadlines
Demonstrates a high level of discretion and confidentiality.
Ability to work on own as well as part of a team
Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems.
Experience of COINS accounting software preferred
Committed to diversity and inclusion
The Role and Working Conditions
Willing to be flexible in respect to day to day duties and hours worked
Office-based role
This role is a fixed-term contract for 12 months
part-time working 3 days per week
In return we can offer you:
Competitive salary
Competitive annual bonus
Contributory pension scheme
25 days holiday, plus bank holidays for full-time
Holiday purchase scheme
Access to discounts and benefits portal
ShareSave Scheme
Cycle to Work Scheme
Life assurance
Purchase Holiday Scheme
We reserve the right to close this vacancy if a large volume of applications are received.
The Role
Principal accountabilities of the role include:
First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
Support the Technical Director with secretarial support such as typing up correspondence, diary management and organising meetings.
Minute meetings, type up notes and present in a professional format.
Create Consultant Appointment documents and orders, upload on to COINS
Process Restrictive Covenants alongside the Technical Director
Maintain Managing Director inbox alongside the Customer Care department
Send monthly development cost reports to Technical Managers via COINS/ Sharepoint
Collate monthly Technical Board Report alongside Technical Director
Maintain efficient filling and archive systems for the Technical Department and for employee records.
Electronic filing/ archiving/ set up of new electronic filing folders for new developments
Update Agile Working schedule weekly
Maintain Consultant's Professional Indemnity Insurance details, and upload to COINS
Keep Framework Agreement Schedule up to date/ request new Framework Agreements from Solicitors
Cover Reception duties on particular allocated day & when needed for holiday/ sickness cover
Input received invoices onto Invoice Tracker for approval
Update the Development Allocation Schedule and issue out to office staff
Send out meeting invites for Technical meetings - Outlook/Teams/ Book meeting rooms
Organise staff training as and when required.
Liaise with secretaries at Group and other Divisions.
Experience, Qualifications and Skills
Experience
Experience of working in a secretarial/PA role supporting Director level roles.
Qualifications and Training
GCSE Maths and English – Grade 4/C or above (or equivalent)
Skills and Aptitude
Excellent administration and organisation skills
Strong communication and listening skills
Ability to prioritise workload and meet tight deadlines
Demonstrates a high level of discretion and confidentiality.
Ability to work on own as well as part of a team
Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and outlook) and the ability to adapt to new systems.
Experience of COINS accounting software preferred
Committed to diversity and inclusion
The Role and Working Conditions
Willing to be flexible in respect to day to day duties and hours worked
Office-based role
This role is a fixed-term contract for 12 months
part-time working 3 days per week
In return we can offer you:
Competitive salary
Competitive annual bonus
Contributory pension scheme
25 days holiday, plus bank holidays for full-time
Holiday purchase scheme
Access to discounts and benefits portal
ShareSave Scheme
Cycle to Work Scheme
Life assurance
Purchase Holiday Scheme
We reserve the right to close this vacancy if a large volume of applications are received.