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PT Personal Admin Assistant

Posting date:	11 January 2025
Salary:	£13.69 per hour
Additional salary information:	per hour PAYE
Hours:	Full time
Closing date:	09 February 2025
Location:	Crewe, Cheshire, CW1 2JZ
Company:	Triumph Consultants Ltd
Job type:	Temporary
Job reference:	Cheshire E 5261126

Summary

What's involved with this role:

Temporary PT Personal Admin Assistant

Cheshire E 5261126

Please do not apply for this role unless your CV meets the following general requirements, listed below:

You must be UK based and have the right to work in the UK.
For office based and hybrid roles, your commute to the place of work must be less than 1 hour.
This is a temporary role, initially 2-3 months. Please do not apply if you are seeking a permanent position.



Key Requirements:

Formal secretarial training or NVQ level 3 in Business Administration.
Extended experience working in a senior secretarial/personal assistant role within a local government setting.
Proven previous experience of working in a political environment.
Diary management.
Understanding of the secretarial support requirements of individuals at senior management level within a local government setting.
Minute taking skills and experience.



The purpose of the role is to provide the Directors with high quality executive secretarial, administrative and personal support.

Key Responsibilities:

Screen visitors, telephone calls and email correspondence addressed to the Directors. Acting as a first point of contact and, in the absence of the Directors, exercise a high degree of initiative, integrity and sensitivity, making appropriate judgements and decisions in order to deal effectively with matters as they arise, particularly complex, personal or political natured matters.
Strategic management and planning of the directors diary, commitments and schedules; liaising closely with colleagues supporting the wider Executive Team to ensure that the Executive Directors and Directors work programmes, attendance at events and other activities complement each other.
Liaise and consult with Services to provide early warnings and prompt briefings for the Directors on major issues affecting local government in general and their impact in Cheshire East so that strategic responses can be appropriately planned and that the Directors are kept well informed.
Arrange transport and accommodation as required, often of a complex nature, both inside and outside the UK, researching all options and liaising with colleagues on all available suitable options, to ensure the best use of their time and resources.
Manage the flow of correspondence to and from the Directors. Read and evaluate incoming correspondence and reply on own initiative or draft letters and straightforward reports, ensuring a high standard of written work so as to make best use of the Directors time.
Produce documents, often of a highly sensitive and confidential nature, accurately and to deadlines, including correspondence in the form of letters, memos and reports and, in addition, drafting documents using ICT systems, Microsoft packages (PowerPoint, Excel, etc).


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Qualification details and any other experience/skills relevant to the role to help support your application should be clearly shown in your CV.

Due to the number of CVs being sent to us unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion.


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Job Ref: Cheshire E 5261126


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.