Warning
This job advert has expired and applications have closed.
1325 - Delivery Support Administration Support Officer
| Posting date: | 17 December 2024 |
|---|---|
| Salary: | £27,040 to £33,319 per year |
| Additional salary information: | The national salary range is £27,040 - £28,472, London salary range is £30,068 - £33,319. Your salary will be dependent on your base location |
| Hours: | Full time |
| Closing date: | 03 January 2025 |
| Location: | UK |
| Remote working: | On-site only |
| Company: | Ministry of Justice |
| Job type: | Contract |
| Job reference: | 1325 |
Summary
This is an opportunity for a fixed term appointment / loan of up to 12 months.
This post will be based in Health and Wellbeing Division, within the Rehabilitation Directorate of HMPPS Headquarters. The post holder will be working as part of a small team providing administrative and project management support to a range of specialists across a wide portfolio.
We are advertising for either Fixed Term Appointments for an initial period of 12 months (external applicants) or a Loan (internal applicants). Both will have the possibility of being extended or made permanent.
The post holder can be based anywhere nationwide, flexible and remote working will be available.
Overview of the job
The post holder will be responsible for maintaining administrative processes within specified timescales for their area of work.
Summary
The post holder will provide administrative support within their team / unit / group. Responsibilities include meeting support, collation of routine information, maintenance of databases and ad hoc administrative tasks.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
· Organisation of meetings / events, distribution of papers, support taking minutes/notes and writing up minutes
· Provides a first line of response to telephone calls to the department and directs callers as appropriate to the relevant member of staff.
· Act as first point of contact for general administrative support as and where required. This may involve chasing up outstanding information, updating and closing down cases on the tracking system, retrieving files/ information and interrogating databases to obtain information.
· Organise, produce and maintain accurate records for area of work
· Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department
· Prepare paperwork for checking by manager, conducting initial checks as required
· Act as I-Procurement and Quantum Point of Contact requisitioner
· Maintaining, logging and processing documents for the unit within given timeframe.
· Monitor the functional mailbox(s) action any issues and where needed log the request in the relevant folder/spreadsheets.
· Collate stationary request acting as requisitioner for the group
· Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them – this can include restricted or confidential information
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Essential Experience
N.B. Converting job descriptions to the new Success Profile format means areas captured in experience could also be assessed as a strength. Vacancy managers should use their own judgement to decide where best to assess these. Good communication skills and the ability to communicate at all levels of the organisation.
Technical Requirements
Good working knowledge of Microsoft word and excel.
This post will be based in Health and Wellbeing Division, within the Rehabilitation Directorate of HMPPS Headquarters. The post holder will be working as part of a small team providing administrative and project management support to a range of specialists across a wide portfolio.
We are advertising for either Fixed Term Appointments for an initial period of 12 months (external applicants) or a Loan (internal applicants). Both will have the possibility of being extended or made permanent.
The post holder can be based anywhere nationwide, flexible and remote working will be available.
Overview of the job
The post holder will be responsible for maintaining administrative processes within specified timescales for their area of work.
Summary
The post holder will provide administrative support within their team / unit / group. Responsibilities include meeting support, collation of routine information, maintenance of databases and ad hoc administrative tasks.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
· Organisation of meetings / events, distribution of papers, support taking minutes/notes and writing up minutes
· Provides a first line of response to telephone calls to the department and directs callers as appropriate to the relevant member of staff.
· Act as first point of contact for general administrative support as and where required. This may involve chasing up outstanding information, updating and closing down cases on the tracking system, retrieving files/ information and interrogating databases to obtain information.
· Organise, produce and maintain accurate records for area of work
· Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department
· Prepare paperwork for checking by manager, conducting initial checks as required
· Act as I-Procurement and Quantum Point of Contact requisitioner
· Maintaining, logging and processing documents for the unit within given timeframe.
· Monitor the functional mailbox(s) action any issues and where needed log the request in the relevant folder/spreadsheets.
· Collate stationary request acting as requisitioner for the group
· Maintain and create relevant databases and ensure they contain accurate data, routinely quality assuring them – this can include restricted or confidential information
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Essential Experience
N.B. Converting job descriptions to the new Success Profile format means areas captured in experience could also be assessed as a strength. Vacancy managers should use their own judgement to decide where best to assess these. Good communication skills and the ability to communicate at all levels of the organisation.
Technical Requirements
Good working knowledge of Microsoft word and excel.