G7 Head of PMO
| Posting date: | 29 November 2024 |
|---|---|
| Salary: | £55,403 to £61,939 per year |
| Hours: | Full time |
| Closing date: | 11 December 2024 |
| Location: | Glasgow |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 379946/2 |
Summary
The Cabinet Office is looking for a Head of PMO to join a team of programme, functional and technical specialists working together to deliver the MyCO Programme. The MyCO Programme is a small, focused team made up of programme, functional and technical specialists delivering a major corporate services transformation programme at the heart of government.
The Programme is accountable to the Chief Operating Officer and Cabinet Office ministers, and has been set up to deliver the government’s Shared Services Strategy for the Cabinet Office. The Programme goes beyond IT and service replacement - this is about transforming how we deliver corporate services. The focus is on business and organisational change to ensure the technology and services introduced optimise the way we work.
The MyCO Programme sits within a wider cross-government programme, the Matrix Programme, which is a transformation initiative working with eight other government departments. The Matrix Programme is a unique cross-government collaboration that will unlock simpler, better, and more joined-up working by bringing together the systems, processes, and ways of working for key government functions such as HR, Finance or Procurement, commonly known as Shared Services.
Matrix will deliver the Government's three overarching objectives for shared services:
Better experience for all users - intuitive systems that are easy to use and mobile-enabled.Efficiency and value for money - better systems and services which support productivity and seek to reduce costs.Standardised processes and data.The role
The complexity and fast pace of the programme means the successful candidates must have experience working in large public sector projects or programmes. Experience of working in a Shared Service environment or digital transformation programme would also be beneficial but not essential.
Please note this is a busy and high performing team, consisting of specialists delivering a time-bound programme - there is limited opportunity for ‘on the job learning’. The successful candidate will be highly experienced and able to ‘hit the ground running’.
Reporting directly to the MyCO G6 Programme Manager, the Head of PMO manages the daily operations of the PMO, implementing and maintaining robust programme and project management disciplines and leading relationships with MyCO workstreams to develop and control workstream plans and oversee the delivery of project outputs. You will be responsible for the management and delivery of the MyCO programmes governance structures and programme boards and oversight of programme RAIDs, reporting and other key programme artefacts.
You will have strong organisational skills, and be able to pragmatically and flexibly apply PMO and project management methodologies to meet the needs of a dynamic and fast moving and highly complex programme. You will have strong communication and relationship building skills in order to establish and manage relationships with a wide range of stakeholders from the Matrix programme and across the Cabinet Office.
You will manage SEO PMO manager roles within the PMO.
The MYCO team
The team is friendly and open, we work collaboratively and inclusively across teams, playing to strengths and supporting colleagues. We have a culture where everyone can thrive and we embrace diversity in all forms.
Key responsibilities
The role involves, but is not limited to:
- Management: Manages daily operations of the PMO, ensuring programme aligns with organisational goals, identifying and managing issues and providing solutions and direction to the PMO team.
- PMO processes: Develops, implements and maintains PMO processes, tools, and templates to support programme management activities.
- Planning: Work closely with MyCO workstreams in the development & control of the Programme’s workstream plans, working with project leads to ensure priority objectives are clear and key milestones are being delivered to plan.
- Governance: Lead on the management and delivery of the MyCO Programme Board and other governance meetings.
- Reporting: Provides regular reports on project status, resources, and budget to the Programme Manager and key stakeholders.
- Coordination: Coordinates with workstreams & other other relevant areas to ensure smooth project execution.
- PMO artefacts and knowledge: Oversees the management of programme documentation and PMO knowledge base.
- Risk management: Supports workstreams in risk management and problem-solving activities.
- Continuous improvement: Contributes to the continuous improvement of the PMO through feedback and process optimisation.
- Programme RAID and reporting: Oversight of Programme RAIDs, Plan, Reporting and other key PMO artefacts to assure smooth running of the programme.
- Delivery: Has an understanding of project/programme execution and ability to assess/view problems from a project manager perspective.
- Approvals: Lead on large scale governance and approvals (inc SME/ keyholder reviews and co-ordination of joint investment committees).
- Business case: Support business case development of benefits- identification, metrics, governance and sign off by business areas, log, tracking and realising those benefits.
- MyCO Data lead: Ensure information assets (data sets) are handled and managed correctly in accordance with all the department’s data handling policies.
- Programme meetings: Represent the MyCO team at Matrix PMO and RAID meetings.
- Representation: Deputise for the programme manager where required, ensure Cabinet Office views on shared services are accurately represented.
- Line Management: Provide appropriate direction, support and guidance for the MyCO project support. Compliance with Cabinet Office HR policies and processes for line managers.
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