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Contract Co-ordinator
| Posting date: | 25 November 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 25 December 2024 |
| Location: | M90 2BA |
| Company: | Mitie |
| Job type: | Permanent |
| Job reference: | 65996 |
Summary
Job Overview
-A busy and fulfilling role involving typical FM contract management administration and helpdesk duties at Manchester Airport.
-Issuing Maximo work planned & reactive orders to engineers and subcontractors, updating Maximo with notes/closures, chasing updates.
Main Duties
-Helpdesk: Handling work orders for reactive and planned works, including assignment to engineers/subcontractors, completion of work orders, uploading documentation, chasing up open jobs. Chasing engineers/subcontractors/suppliers for maintenance reports for uploading to Maximo
-Actively review open work orders to ensure attendance/completion within SLA/KPI timeframes where possible and to keep open jobs to a minimum.
-Support with the the preparation and review of data for SLA/KPI monthly reports.
-Administration support issuing POs to contractors and chasing contractors for dates.
-Support with administering the Security ID and permit process when required.
-Collation of documentation to support the application for payment.
-Support with the Issue of quotations for remedial works and projects on site & obtaining quotes from suppliers
-Assist with pulling documentation and data together to support monthly invoicing
-Ordering parts required for remedial works once approved by the client
-Raising /Approval of SAP purchase orders/invoices
-General filing of documents & printing/collating
-Any other duties as required by the Account Manager
What we are looking for
-Ideally already have experience in a similar facilities management role, helpdesk or contract admin.
-Well organised, methodical and practical approach
-Motivated and adaptable
-Team player willing to work with others and do whatever it takes to deliver performance.
-Excellent IT & communication skills essential
-Polite telephone manner.
-Good Microsoft Excel skills would be beneficial to the role
-A busy and fulfilling role involving typical FM contract management administration and helpdesk duties at Manchester Airport.
-Issuing Maximo work planned & reactive orders to engineers and subcontractors, updating Maximo with notes/closures, chasing updates.
Main Duties
-Helpdesk: Handling work orders for reactive and planned works, including assignment to engineers/subcontractors, completion of work orders, uploading documentation, chasing up open jobs. Chasing engineers/subcontractors/suppliers for maintenance reports for uploading to Maximo
-Actively review open work orders to ensure attendance/completion within SLA/KPI timeframes where possible and to keep open jobs to a minimum.
-Support with the the preparation and review of data for SLA/KPI monthly reports.
-Administration support issuing POs to contractors and chasing contractors for dates.
-Support with administering the Security ID and permit process when required.
-Collation of documentation to support the application for payment.
-Support with the Issue of quotations for remedial works and projects on site & obtaining quotes from suppliers
-Assist with pulling documentation and data together to support monthly invoicing
-Ordering parts required for remedial works once approved by the client
-Raising /Approval of SAP purchase orders/invoices
-General filing of documents & printing/collating
-Any other duties as required by the Account Manager
What we are looking for
-Ideally already have experience in a similar facilities management role, helpdesk or contract admin.
-Well organised, methodical and practical approach
-Motivated and adaptable
-Team player willing to work with others and do whatever it takes to deliver performance.
-Excellent IT & communication skills essential
-Polite telephone manner.
-Good Microsoft Excel skills would be beneficial to the role