Facilities Admin
| Posting date: | 23 November 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 30 November 2024 |
| Location: | Aylesbury, Buckinghamshire, HP22 6NL |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | a5dcf331-d8dc-4930-adbd-9b35ba66c896 |
Summary
What skills and experience we're looking for
To provide efficient and professional administrative support to the MAT Estates Manager and site teams, maintaining and improving administrative systems as needed. Strong communication skills are essential to effectively process complex information and relay key details and action points to the team. The role also involves ensuring the smooth operation of the Facilities team, managing multiple tasks with ease.
· To ensure the provision of general administrative services
Support the Estates Manager and site teams with the administrative
workload.
• Ensure all issues raised are responded to in a professional and timely manner.
• Liaise with third party suppliers / contractors, monitoring performance.
• Support the Estates Department in maintaining a consistent and efficient service across the campuses. Including ensuring all Planned Preventative Maintenance (PPM) schedules are up to date.
• Helpdesk ‘every’ management, monitoring and responding to job requests,including liaising proactively and reactively with other staff and supply chain partners,
• Production of monthly reports identifying performance against agreed targets and budgets.
• Act as first point of contact within the Estates office during working hours.
• Monitor the Compliance for all campuses via ‘every’ system
• Deal with emails, post and deliveries and maintain responsibility for the office
• Update Smart log – run reports
• Liaise with Site staff across all campuses, assist where needed. · Maintain the Vehicle log. · Monitor the vehicle tracking and raise reports. · Raise Purchase Orders as necessary
MAIN DUTIES AND RESPONSIBILITIES - OTHER
To always maintain confidentiality in respect of Academy related matters
and to prevent disclosure of confidential and sensitive information
• To work within and encourage the Academy’s Equal Opportunity
policy and contribute to diversity policies and programmes in relation to discriminatory behaviour
• All staff have a responsibility to promote the safeguarding of children and young people
• Contribute to the overall aims and targets of the Academy, appreciate, and support the roles of other members of the staff team
• Attend INSET, appropriate training and relevant meetings as required and
participate in the Academy’s performance management process
• Carry out all duties and responsibilities with reasonable care for the health and safety of yourself and any other persons who may be affected by your acts or omissions at work and to co-operate fully with the Academy in health and safety matters
What the school offers its staff
• Bereavement leave
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay
Commitment to safeguarding
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.
To provide efficient and professional administrative support to the MAT Estates Manager and site teams, maintaining and improving administrative systems as needed. Strong communication skills are essential to effectively process complex information and relay key details and action points to the team. The role also involves ensuring the smooth operation of the Facilities team, managing multiple tasks with ease.
· To ensure the provision of general administrative services
Support the Estates Manager and site teams with the administrative
workload.
• Ensure all issues raised are responded to in a professional and timely manner.
• Liaise with third party suppliers / contractors, monitoring performance.
• Support the Estates Department in maintaining a consistent and efficient service across the campuses. Including ensuring all Planned Preventative Maintenance (PPM) schedules are up to date.
• Helpdesk ‘every’ management, monitoring and responding to job requests,including liaising proactively and reactively with other staff and supply chain partners,
• Production of monthly reports identifying performance against agreed targets and budgets.
• Act as first point of contact within the Estates office during working hours.
• Monitor the Compliance for all campuses via ‘every’ system
• Deal with emails, post and deliveries and maintain responsibility for the office
• Update Smart log – run reports
• Liaise with Site staff across all campuses, assist where needed. · Maintain the Vehicle log. · Monitor the vehicle tracking and raise reports. · Raise Purchase Orders as necessary
MAIN DUTIES AND RESPONSIBILITIES - OTHER
To always maintain confidentiality in respect of Academy related matters
and to prevent disclosure of confidential and sensitive information
• To work within and encourage the Academy’s Equal Opportunity
policy and contribute to diversity policies and programmes in relation to discriminatory behaviour
• All staff have a responsibility to promote the safeguarding of children and young people
• Contribute to the overall aims and targets of the Academy, appreciate, and support the roles of other members of the staff team
• Attend INSET, appropriate training and relevant meetings as required and
participate in the Academy’s performance management process
• Carry out all duties and responsibilities with reasonable care for the health and safety of yourself and any other persons who may be affected by your acts or omissions at work and to co-operate fully with the Academy in health and safety matters
What the school offers its staff
• Bereavement leave
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay
Commitment to safeguarding
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.