Long Marston Business Support Manager
| Posting date: | 08 November 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive Salary and Excellent Benefits |
| Hours: | Full time |
| Closing date: | 08 December 2024 |
| Location: | Rail Innovation Centre, Station Road, Long Marston CV37 8PL |
| Remote working: | On-site only |
| Company: | Porterbrook |
| Job type: | Permanent |
| Job reference: |
Summary
Porterbrook is on an exciting journey at the Long Marston Rail Innovation Centre (RIC) in Warwickshire, and we’re looking for outstanding people to be a part of our team at the 135-acre site
We’ve made huge investments here that will see Long Marston RIC play a pivotal role in the future of the UK’s railway, as an exceptional facility to test and trial new traction technologies, securely store rolling stock and provide training in a live environment
The UK’s first hydrogen-powered passenger train was built and is being tested by Porterbrook here, and we’re also the home of the country’s largest outdoor rail exhibition, Rail Live
Our small, close-knit and passionate team based at the site ensure that everything runs smoothly across Long Marston RIC each day, and we have some exciting opportunities to join them
Role Purpose
The Business Support Manager will provide high quality, proficient and comprehensive support to the management team enabling the Long Marston site to operate effectively
Responsibilities include coordinating the management team schedules and meetings, preparing documents and reports, and acting as a key point of contact for both internal and external visitors and site events
The role also involves overseeing financial processes, ensuring accurate invoicing & maintaining record-keeping systems, and coordinating the onboarding of new staff
Responsibilities
Provide thorough administrative oversight to the Long Marston management team with regards to the team schedule, meeting arrangements, facilities booking & event management
Meeting facilitation including agendas, minutes, tracking of deadlines & reminders to achieve target dates
Co-ordination & timely preparation of documents, reports & presentations for the site management team
Provide administrative support to the General Managers including diary management & emails, drafting responses & organising important communications
Support & facilitate VIP & all other meetings by liaising with the site management team, ensuring requirements have been wholly understood
Act as first point of contact for both internal and external events on site. Escalating any issues or decision points as necessary
Work with the management team to ensure the corporate presentational standards expected at Long Marston are being upheld
Manage site financial processes, with support from the Finance Department. Ensuring all customers are accurately invoiced for services according to the terms of their contract and the effective rate card
Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
Raise and receipt requisitions in line with the Porterbrook processes, ensuring these are created in good time and are approved in line with the delegated authorities
Co-ordinate the inputs for payroll relating to all Long Marston based staff
Co-ordinate onboarding of new starters, including induction, site/building access, workspace set up & workwear
Manage PPE, stationery and all other consumables for the site, maintaining a good supply of all items at all times
Skills, Knowledge and Expertise
General Requirements
Requirements are a for a proactive individual with the ability to communicate with personnel at all levels. Extensive administration experience is essential to provide team coordination across the Long Marston site
Qualifications
Educated to a A-Level or equivalent
Extensive experience in a Business Support Manager or similar role
Experienced in handling financial and other confidential information
Practised in communicating effectively at all levels with both internal and external stakeholders
Key Skills
Strong coordination skills with the ability to manage multiple activities individually and across a team
Excellent organisational skills
Outstanding interpersonal & communication skills
Ability to operate within a team and under their own initiative
Strong attention to detail
Excellent people management skills
Highly proficient in using MS applications – including Word, Excel, PowerPoint
Please send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone can develop to their full potential.
This vacancy may close at any time once sufficient applications have been received. Early submission of your application is therefore encouraged
We’ve made huge investments here that will see Long Marston RIC play a pivotal role in the future of the UK’s railway, as an exceptional facility to test and trial new traction technologies, securely store rolling stock and provide training in a live environment
The UK’s first hydrogen-powered passenger train was built and is being tested by Porterbrook here, and we’re also the home of the country’s largest outdoor rail exhibition, Rail Live
Our small, close-knit and passionate team based at the site ensure that everything runs smoothly across Long Marston RIC each day, and we have some exciting opportunities to join them
Role Purpose
The Business Support Manager will provide high quality, proficient and comprehensive support to the management team enabling the Long Marston site to operate effectively
Responsibilities include coordinating the management team schedules and meetings, preparing documents and reports, and acting as a key point of contact for both internal and external visitors and site events
The role also involves overseeing financial processes, ensuring accurate invoicing & maintaining record-keeping systems, and coordinating the onboarding of new staff
Responsibilities
Provide thorough administrative oversight to the Long Marston management team with regards to the team schedule, meeting arrangements, facilities booking & event management
Meeting facilitation including agendas, minutes, tracking of deadlines & reminders to achieve target dates
Co-ordination & timely preparation of documents, reports & presentations for the site management team
Provide administrative support to the General Managers including diary management & emails, drafting responses & organising important communications
Support & facilitate VIP & all other meetings by liaising with the site management team, ensuring requirements have been wholly understood
Act as first point of contact for both internal and external events on site. Escalating any issues or decision points as necessary
Work with the management team to ensure the corporate presentational standards expected at Long Marston are being upheld
Manage site financial processes, with support from the Finance Department. Ensuring all customers are accurately invoiced for services according to the terms of their contract and the effective rate card
Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
Raise and receipt requisitions in line with the Porterbrook processes, ensuring these are created in good time and are approved in line with the delegated authorities
Co-ordinate the inputs for payroll relating to all Long Marston based staff
Co-ordinate onboarding of new starters, including induction, site/building access, workspace set up & workwear
Manage PPE, stationery and all other consumables for the site, maintaining a good supply of all items at all times
Skills, Knowledge and Expertise
General Requirements
Requirements are a for a proactive individual with the ability to communicate with personnel at all levels. Extensive administration experience is essential to provide team coordination across the Long Marston site
Qualifications
Educated to a A-Level or equivalent
Extensive experience in a Business Support Manager or similar role
Experienced in handling financial and other confidential information
Practised in communicating effectively at all levels with both internal and external stakeholders
Key Skills
Strong coordination skills with the ability to manage multiple activities individually and across a team
Excellent organisational skills
Outstanding interpersonal & communication skills
Ability to operate within a team and under their own initiative
Strong attention to detail
Excellent people management skills
Highly proficient in using MS applications – including Word, Excel, PowerPoint
Please send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone can develop to their full potential.
This vacancy may close at any time once sufficient applications have been received. Early submission of your application is therefore encouraged
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.