Divisional Personal Assistant - Women's & Children's
| Posting date: | 06 November 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £26,530 - £29,114 per annum, pro rata |
| Hours: | Part time |
| Closing date: | 06 December 2024 |
| Location: | Bristol, BS2 8BJ |
| Company: | University Hospitals Bristol and Weston NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6780420/387-WC-7167-TJ |
Summary
A Vacancy at University Hospitals Bristol and Weston NHS Foundation Trust.
The division of Women & Children are seeking an enthusiastic, experienced Personal Assistant to support the management team.
This post is part time at 15 to 18.75 hours per week, dependent on the successful applicants preference of hours.
The post holder will provide a coordinated administrative and secretarial service to the Senior Management Team and assist in the running of the Management Office.
The Personal Assistant will be line managed by the Office Manager.
• Provideafullsecretarialandadministrativeservicetonominatedseniormanagers,using his / her own initiative.
• Tomaintainandcoordinatetheelectronicdiary ofthenamedmanagersandarrange meetings, taking action as agreed and when necessary in their absence.
• To collect,assembleandactuponinformationasrequired,knowingwhen toreferbackto the named managers, as necessary.
• Administerthenecessaryworkspaces.
• Dealingwithtelephoneandpersonalenquiriesfrom staffandthegeneral publicinan appropriate manner, confirming that complex messages are understood by relevant individuals and influencing them to ensure appropriate actions are undertaken.
• Excellent interpersonal andcommunicationskills,bothwrittenandoral,withconfidencein communicatinginavarietyof waysincludingfacetoface, telephone, electronicallyandin writing with a variety of staff groups and external contacts.
• To process reports, letters, presentations and other complex documentation using appropriateITprocessingsystems(MicrosoftTeams,Officeinc.Word, Power Pointand Excel) and audio typing, so that these are produced clearly and to a professional standard.Thismayincludethecompositionoflettersandpreparation ofstraightforward responses for the named Managers.
• MaintainandupdaterelevantdatabasesfortheDivisionalManagementOffice,including leave and payment forms.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
This advert closes on Saturday 23 Nov 2024
The division of Women & Children are seeking an enthusiastic, experienced Personal Assistant to support the management team.
This post is part time at 15 to 18.75 hours per week, dependent on the successful applicants preference of hours.
The post holder will provide a coordinated administrative and secretarial service to the Senior Management Team and assist in the running of the Management Office.
The Personal Assistant will be line managed by the Office Manager.
• Provideafullsecretarialandadministrativeservicetonominatedseniormanagers,using his / her own initiative.
• Tomaintainandcoordinatetheelectronicdiary ofthenamedmanagersandarrange meetings, taking action as agreed and when necessary in their absence.
• To collect,assembleandactuponinformationasrequired,knowingwhen toreferbackto the named managers, as necessary.
• Administerthenecessaryworkspaces.
• Dealingwithtelephoneandpersonalenquiriesfrom staffandthegeneral publicinan appropriate manner, confirming that complex messages are understood by relevant individuals and influencing them to ensure appropriate actions are undertaken.
• Excellent interpersonal andcommunicationskills,bothwrittenandoral,withconfidencein communicatinginavarietyof waysincludingfacetoface, telephone, electronicallyandin writing with a variety of staff groups and external contacts.
• To process reports, letters, presentations and other complex documentation using appropriateITprocessingsystems(MicrosoftTeams,Officeinc.Word, Power Pointand Excel) and audio typing, so that these are produced clearly and to a professional standard.Thismayincludethecompositionoflettersandpreparation ofstraightforward responses for the named Managers.
• MaintainandupdaterelevantdatabasesfortheDivisionalManagementOffice,including leave and payment forms.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
This advert closes on Saturday 23 Nov 2024
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.