Office Manager
| Posting date: | 06 November 2024 |
|---|---|
| Salary: | £27,000 to £30,000 per year |
| Hours: | Full time |
| Closing date: | 05 December 2024 |
| Location: | Lochaline, PA80 5XT |
| Remote working: | On-site only |
| Company: | HIJOBS |
| Job type: | Permanent |
| Job reference: | 321953 |
Summary
We are looking for a professional and responsible person to run our office and give administrative support to the Managing Director and senior management team.
Principal Tasks
Office administration and senior management support– including:
- Invoice processing, raising sales invoices and collating the monthly pay roll
- Screening and directing phone calls and distributing correspondence
- Providing a cordial reception to all office visitors
- Managing the MD’S diary and scheduling meetings and appointments
- Taking meeting notes, preparing, editing and distributing minutes
- Preparation and formatting of management and board level documents
- Supporting other members of the senior management team in any other administrative work that may be required
- Handling and responding to all correspondence
- Making travel arrangements
- Preparing expense claims
- Handling tourism enquires during office hours in the planned absence of both the Accommodation & Events coordinator and the Retail & Food enterprise Manager
- Farm administration, including - Upkeep of the farm Livestock Record Programme, including animal passport controls, livestock movements and general livestock regulations
Administration of let property, including:
- Maintaining the property management system including property compliance, lease renewal and rent review dates
- Liaising with tenants and instructing routine compliance and maintenance tasks under the guidance of the management team
Energy administration, including:
- Management of energy contracts, meter readings and processing of invoices
- Access to company accounts
- Keeps track of business rates direct debits
- Receives notification of PPA, FIT, RHI income and monitors electricity expenses