Business Support Officer
| Posting date: | 04 November 2024 |
|---|---|
| Salary: | £26,530.00 to £29,114.00 per year |
| Additional salary information: | £26530.00 - £29114.00 a year |
| Hours: | Full time |
| Closing date: | 17 November 2024 |
| Location: | Stockport, SK2 7JE |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | C9362-24-1119 |
Summary
To provide an efficient and confidential administrative support to the Estates & Facilities Associate Director. Management of the Associate Director of Estates & Facilities electronic diary ensuring all appointments/meetings are properly organised and arranged. Responsible for taking and transcribing notes at meetings as required by the Associate Director of Estates & Facilities. Manage ensure all relevant files and documents are in readiness prior to meetings or as circumstance dictates. Collation of information and preparation of reports for the E & F Senior Management Team as required. Arrange training courses and travel arrangements for the E & F Senior Management Team as required. To manage the workflow of the general office, ensuring that team members understand their duties and allotted tasks in line with Trust/Departmental policies, protocols and guidance, monitoring productivity, giving constructive feedback and training/coaching as necessary in order to achieve given objectives in relation to Health Roster, Governance of Meetings including the E & F Workplan and Scorecard. Monitoring of Energy & Utility consumption, verifying invoices are correct for payment. Inputting and analysis of complex data in relation to meter readings onto Energy & Utility spreadsheets and forwarding reports to Management Accounts. Responsibility for maintaining office systems which contribute to the efficiency of the Division, ensuring that guidance notes are produced for all tasks. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.