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91794 - Accounts Payable Manager
| Posting date: | 28 October 2024 |
|---|---|
| Salary: | £34,140 to £42,019 per year |
| Additional salary information: | The national salary range is £34,140 - £37,105, London salary range is £38,661 - £42,019 . Your salary will be dependent on your base location |
| Hours: | Full time |
| Closing date: | 13 November 2024 |
| Location: | uk |
| Remote working: | On-site only |
| Company: | Ministry of Justice |
| Job type: | Permanent |
| Job reference: | 91794 |
Summary
Job Title/Position: Accounts Payable Manager
Pay Band: HEO
Number of Vacancies: 1
Business Group: Financial Accounting and Reporting
Directorate: Financial Management and Control
Location: National
Hours: Full time
Duration: Permanent
Role Type/Team: Finance
Overview
The Ministry of Justice (MoJ) is here to protect the public, reduce offending, and deliver swift access to justice. We are responsible for:
prisons
probation
courts and tribunals
a range of services to help victims of crime, children, vulnerable people, and those seeking access to justice
The Accounts Payable Manager will manage the accounts payable function for the Legal Aid Agency (LAA), who are responsible for the payment of legal aid to legal aid service providers. The LAA works with providers of legal aid services to ensure fair, prompt and effective access to civil and criminal legal aid and advice in England and Wales
Role summary
The Accounts Payable Manager will oversee the accounts payable function for the Legal Aid Agency (LAA), managing one member of staff. The key focus of the role is to ensure that the weekly payment run to legal aid service providers is complete, accurate and timely, and that ad hoc payments to service providers and individuals are completed promptly, while adhering to all fraud and error control processes.
Key responsibilities
The job holder will be required to undertake the following duties and responsibilities:
manage aspects of accounts payable for LAA to ensure an appropriate level of service is maintained
work with internal experts, external suppliers and legal aid providers to ensure all payment processes are operating effectively
ensure appropriate controls and segregation of duties are in place relating to the payment run and required manual interventions
assist the Financial Accounts team in reconciling historic payment issues and suspense accounts, and provide support to the year-end audit
produce and keep up to date process and systems documentation
ensure appropriate business continuity plans are in place for business disruption and leave
line management and coaching of one direct report
Other duties
The post holder will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. This may also include working closely with other MoJ technical staff to develop solutions/problem-solve, engaging in project work to drive finance improvements.
Civil Service Behaviours
The Civil Service uses Success Profiles when recruiting. Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours, and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
The following Civil Service Behaviours are essential to this role and will be required to demonstrate these during the application process:
Making effective decisions (lead behaviour)
Working together
Delivering at pace
Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf
Professional skills
Key for Levels of Professional Skills
A = Awareness
W = Working
P = Practitioner
E = Expert
Professional Skills Level
Communication Skills W
Oral and Written Presentation Skills W
Understanding of Government Accounts A
Data Analysis and Interpretation W
Basic Finance Skills W
Excel Skills W
Qualifications
Recommended:
Level 4 qualification with AAT, CCAB or CIMA
working towards qualification with CCAB, CIMA or equivalent
Required experience
Essential criteria:
experience of Accounts Payable processes and controls
analytical experience – comfortable working with large and complex data sets.
proficient with MS Office applications (eg Excel, Word, PowerPoint)
excellent written and verbal communication skills
Desirable criteria:
knowledge of Legal Aid Schemes
knowledge of Oracle EBS, especially AP module.
qualified or part qualified accountant
Interpersonal Skills
ability to communicate effectively (written and verbally) with staff and stakeholders at all levels
good organisational skills and a proven ability to plan and manage competing priorities
ability to work as part of a team and independently when needed.
ability to work flexibly to respond to priorities
motivation to get the best out of processes and services
Application process
To apply please complete the online application form and provide a CV detailing your employment history and their key deliverables or achievements in each role.
Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should many applications be received, an initial sift may be conducted using the lead behaviour, ‘making effective decisions’.
Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.
Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further.
Further details will be provided to shortlisted candidates in advance of the interviews.
Pay Band: HEO
Number of Vacancies: 1
Business Group: Financial Accounting and Reporting
Directorate: Financial Management and Control
Location: National
Hours: Full time
Duration: Permanent
Role Type/Team: Finance
Overview
The Ministry of Justice (MoJ) is here to protect the public, reduce offending, and deliver swift access to justice. We are responsible for:
prisons
probation
courts and tribunals
a range of services to help victims of crime, children, vulnerable people, and those seeking access to justice
The Accounts Payable Manager will manage the accounts payable function for the Legal Aid Agency (LAA), who are responsible for the payment of legal aid to legal aid service providers. The LAA works with providers of legal aid services to ensure fair, prompt and effective access to civil and criminal legal aid and advice in England and Wales
Role summary
The Accounts Payable Manager will oversee the accounts payable function for the Legal Aid Agency (LAA), managing one member of staff. The key focus of the role is to ensure that the weekly payment run to legal aid service providers is complete, accurate and timely, and that ad hoc payments to service providers and individuals are completed promptly, while adhering to all fraud and error control processes.
Key responsibilities
The job holder will be required to undertake the following duties and responsibilities:
manage aspects of accounts payable for LAA to ensure an appropriate level of service is maintained
work with internal experts, external suppliers and legal aid providers to ensure all payment processes are operating effectively
ensure appropriate controls and segregation of duties are in place relating to the payment run and required manual interventions
assist the Financial Accounts team in reconciling historic payment issues and suspense accounts, and provide support to the year-end audit
produce and keep up to date process and systems documentation
ensure appropriate business continuity plans are in place for business disruption and leave
line management and coaching of one direct report
Other duties
The post holder will be required to work in a flexible way and undertake any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post. This may also include working closely with other MoJ technical staff to develop solutions/problem-solve, engaging in project work to drive finance improvements.
Civil Service Behaviours
The Civil Service uses Success Profiles when recruiting. Success Profiles will enable a fairer and more inclusive method of recruitment by enabling us to assess the range of experiences, abilities, strengths, behaviours, and technical/professional skills required for different roles. This flexible approach to recruitment focuses more on finding the right candidate for the specific role. To find out more about Success Profiles to support your application please click here for further guidance.
The following Civil Service Behaviours are essential to this role and will be required to demonstrate these during the application process:
Making effective decisions (lead behaviour)
Working together
Delivering at pace
Please refer to the Civil Service Behaviours Framework, which can be found here, to complete this application: https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/717275/CS_Behaviours_2018.pdf
Professional skills
Key for Levels of Professional Skills
A = Awareness
W = Working
P = Practitioner
E = Expert
Professional Skills Level
Communication Skills W
Oral and Written Presentation Skills W
Understanding of Government Accounts A
Data Analysis and Interpretation W
Basic Finance Skills W
Excel Skills W
Qualifications
Recommended:
Level 4 qualification with AAT, CCAB or CIMA
working towards qualification with CCAB, CIMA or equivalent
Required experience
Essential criteria:
experience of Accounts Payable processes and controls
analytical experience – comfortable working with large and complex data sets.
proficient with MS Office applications (eg Excel, Word, PowerPoint)
excellent written and verbal communication skills
Desirable criteria:
knowledge of Legal Aid Schemes
knowledge of Oracle EBS, especially AP module.
qualified or part qualified accountant
Interpersonal Skills
ability to communicate effectively (written and verbally) with staff and stakeholders at all levels
good organisational skills and a proven ability to plan and manage competing priorities
ability to work as part of a team and independently when needed.
ability to work flexibly to respond to priorities
motivation to get the best out of processes and services
Application process
To apply please complete the online application form and provide a CV detailing your employment history and their key deliverables or achievements in each role.
Applications will be sifted by a panel who will look at the Civil Service Behaviour framework and what is evidenced in your application. Should many applications be received, an initial sift may be conducted using the lead behaviour, ‘making effective decisions’.
Candidates who pass the initial sift may be progressed to a full sift or progressed straight to interview. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.
Candidates who are successful following the sift process will be invited to interview, where the behavioural elements and strengths will be tested further.
Further details will be provided to shortlisted candidates in advance of the interviews.