Administrator/Reception
| Posting date: | 25 September 2024 |
|---|---|
| Hours: | Full time |
| Closing date: | 25 October 2024 |
| Location: | CF24 1PU |
| Remote working: | On-site only |
| Company: | SAK2020 Ltd |
| Job type: | Permanent |
| Job reference: |
Summary
We are seeking a highly organized and efficient Administrator cum Receptionist to join our busy accounting practice. This dual-role position is critical to maintaining smooth office operations, providing administrative support, and delivering excellent client service. The ideal candidate will possess strong communication skills, a professional attitude, and the ability to multitask in a fast-paced environment.
Reception Duties
Serve as the first point of contact for clients and visitors, greeting them in a professional and friendly manner. Manage a busy switchboard, answering, screening, and directing phone calls to the appropriate staff members. Schedule client meetings and appointments, ensuring proper coordination between accountants and clients. Maintain the reception area to ensure it is tidy and welcoming at all times.
Administrative Duties
Assist with document management, including filing, scanning, and organizing confidential accounting documents. Manage incoming and outgoing mail and couriers, distributing to relevant departments. Monitor and order office supplies, ensuring inventory levels are maintained and the office is well-equipped. Handle general clerical duties such as photocopying, data entry, and maintaining accurate records of office activities. Assist in preparing for internal meetings, including setting up conference rooms and organizing materials. Coordinate client onboarding processes, ensuring all necessary documentation is collected and filed properly.
Reception Duties
Serve as the first point of contact for clients and visitors, greeting them in a professional and friendly manner. Manage a busy switchboard, answering, screening, and directing phone calls to the appropriate staff members. Schedule client meetings and appointments, ensuring proper coordination between accountants and clients. Maintain the reception area to ensure it is tidy and welcoming at all times.
Administrative Duties
Assist with document management, including filing, scanning, and organizing confidential accounting documents. Manage incoming and outgoing mail and couriers, distributing to relevant departments. Monitor and order office supplies, ensuring inventory levels are maintained and the office is well-equipped. Handle general clerical duties such as photocopying, data entry, and maintaining accurate records of office activities. Assist in preparing for internal meetings, including setting up conference rooms and organizing materials. Coordinate client onboarding processes, ensuring all necessary documentation is collected and filed properly.