Administrative Assistant | University Hospitals of Leicester NHS Trust
| Posting date: | 20 September 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,071 - £25,674 (per annum, pro rata) |
| Hours: | Full time |
| Closing date: | 20 October 2024 |
| Location: | Leicester, LE1 5WW |
| Company: | University Hospitals of Leicester |
| Job type: | Permanent |
| Job reference: | 6649447/358-6649447-CSI |
Summary
Reports to– General Manager & Quality Manager, Blood Sciences
Base- Your primary base will be LRI; however, you may be required to work
in other designated locations of the Trust as well as your primary
base.
We are looking for an enthusiastic, dedicated, friendly and well-motivated individual who is a good team player, to join the team in the Blood Sciences department.
Previous applicants need not apply
You will be an integral part of the department, providing specialised administrative support to the General Manager, Quality Manager, Quality team and clerical support to the Blood Sciences department as a whole. This demanding role will require post holder to use their full range of administrative skills to ensure an efficient service is provided. The role comprises a wide range of specific duties and requires competence in all Microsoft Office applications.
The general administrative duties will include minute taking, provision of regular quality reports and managing databases. Experience using an electronic Quality management system such as Q-pulse would be advantageous although training will be given.
You will need to be a good team player, with excellent organisational and
communication skills. You need to be able to work on your own initiative and prioritise your work effectively. Under the guidance of the General Manager &Quality Management team you will assist in the delivery of a UKAS compliant service.
This role currently operates from 9:00am-5:00pm Monday to Friday.
This post would suit a graduate or non-graduate with suitable experience and skills.
We will close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Our new strategy, developed with the support and feedback of colleagues, patients, and partners, is our compass for the next seven years (2023-2030).
We have four primary goals:
• high-quality care for all,
• being a great place to work,
• partnerships for impact, and
• research and education excellence
And we will embed health equality in all we do - taking active steps to reduce the avoidable differences in healthcare that some people face, working in partnership with communities.
Our strategy is underpinned by new values and we will work to ensure they are an everyday reality for all:
• we are compassionate,
• we are proud,
• we are inclusive, and
• we are one team
This is an exciting moment as we look to the future with clarity on what we already do well and where we need to focus our energies to make an even bigger difference for the people we serve.
About the University Hospitals of Leicester NHS Trust:
http://www.leicestershospitals.nhs.uk/aboutus/work-for-us/current-vacancies/
• Provide general administration support to the Blood Sciences General Manager, Quality Manager and management team as required.
• Arrange meetings and book rooms as and when required.
• Attend and take minutes of meetings, type and circulate as required.
• Administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records
• Administrative duties associated with the maintenance and update of various databases including the Q Pulse and Datix electronic systems.
• Establish, maintain and update systems / databases for workload data
collection for quality management purposes using packages such as Microsoft Excel and Access.
• Maintain Office information systems including mailing lists as per staff turnover.
• Liaise with a variety of staff within Pathology and the Trusts as directed and act as the Blood Sciences point of contact
• Photocopying, filing and letter writing as required.
This advert closes on Friday 4 Oct 2024