Purchase Ledger Assistant
| Posting date: | 20 September 2024 |
|---|---|
| Salary: | £24,300.00 to £26,800.00 per year |
| Additional salary information: | £24300.00 - £26800.00 a year |
| Hours: | Full time |
| Closing date: | 29 September 2024 |
| Location: | Wirral, CH63 4JD |
| Company: | NHS Jobs |
| Job type: | Permanent |
| Job reference: | B0316-24-0022 |
Summary
1 MAIN PURPOSE OF JOB: To manage various aspects of the finance department, including purchase ledger processing, sales ledger invoicing, credit control, and the monitoring of accounts-related mailboxes. The role supports daily financial operations and ensures compliance with organizational policies. 2 POSITION IN ORGANISATION: The post holder reports to the Financial Accountant and is part of a small finance team. The post holder may have line management responsibilities in relation to the administration of volunteers. 3 SCOPE OF JOB: Overseeing purchase and sales ledger functions (including invoice processing, supplier payments, and credit control) Ensures the smooth operation of day-to-day financial tasks such as managing accounts mailboxes, handling petty cash, and preparing remittances. Support the finance team in month-end processes and the reconciliation of sales and purchase ledger accounts 4 DIMENSIONS & LIMITS OF AUTHORITY: The role will work within the laid down procedures. 5 QUALIFICATIONS & SKILLS LEVEL: Experience of purchase ledger and SAGE 50 accounts Knowledge and experience of accounting principles preferably AAT qualified Computer literate, with good knowledge of word and excel Good planning and organisational skills Ability to communicate both orally and in writing at all levels Display initiative and ability to work on own Good interpersonal skills Commitment to Claire House and its corporate objectives A belief in the value of volunteers and of a multi-disciplinary approach Understanding the importance of confidentiality KEY RESPONSIBILITIES: Purchase Ledger Processing: (70 percent) o Paperless: Process purchase ledger invoices from various suppliers and online platforms in a paperless environment. o Pull invoices from online platforms, check them for accuracy, and process them accordingly. o Pleo: Manage the Pleo credit card and mileage system, ensuring proper allocation and expense processing. o Reconcile supplier statements and ensure all invoices are accurately recorded and paid on time. Supplier Payments: (5 percent) o Raise faster payments in the banking system as required. o Prepare and execute supplier payment runs, ensuring timely and accurate payments. Including sending remittances. Analysis and Reconciliation: (10 percent) o Perform purchase ledger analysis and reconcile supplier accounts. o Conduct sales ledger analysis and credit control tasks to ensure accurate invoicing and timely collection of payments. Sales Ledger Invoicing: (5 percent) o Raise sales invoices and handle associated administrative tasks in the sales ledger. Administrative duties: (10 percent) o Purchase Order Creation: Raise and manage purchase orders o Accounts and Invoice Mailboxes: Monitor and manage finance email boxes to ensure prompt responses and resolution of internal and external queries. o Floats and Petty Cash: Maintain and manage the handling, counting, and reconciliation of petty cash and floats. o Post, Cash Receipts, and Banking: Process incoming cash, receipts, and handle banking tasks in a timely manner. This job description does not attempt to describe all the tasks and responsibilities of the post, but rather illustrates with examples, the main role of the post-holder. It is therefore subject to alteration and development as and when required. Subject to a basic level criminal records check.