Administration and Finance Officer
| Posting date: | 17 September 2024 |
|---|---|
| Hours: | Part time |
| Closing date: | 03 October 2024 |
| Location: | Ruskington, Not recorded, NG34 9DL |
| Company: | Teaching Vacancies |
| Job type: | Permanent |
| Job reference: | aef5b36f-7ac3-4cbd-9455-f77b9232d33a |
Summary
What skills and experience we're looking for
Please note, this vacancy is for Sutterton and Swineshead Church of England Primary School and will be based at both sites, not Ruskington Central office.
The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.
To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
Responsible for the management of the MIS (Management Information System) system and administration ensuring both pupil and personnel records are updated and correct.
Prepare Census information and upload within set timescales.
Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
Checking payroll outputs and reports to ensure accurate pay records.
Management of the online cashless payment system.
Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
Maintaining the School SCR for volunteers, agency staff and contractors
Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
What the school offers its staff
Swineshead St. Mary’s CE Primary School and Sutterton Fourfields CE Primary School’s vision is based on Christian principles, values and aims: Two travellers are transformed and enriched by sharing their journey with a guide. We view our work to be similar in making a difference to future lives. We travel together on our journey of transformation and commit our school to always being supportive, nurturing and challenging.
As in the gospel story of two travellers who meet and are transformed and enriched by sharing part of their journey with a guide, we view our work with children to be a similar brief opportunity to make a lifelong difference to their future lives.
For part of the children’s life journey, we have the privilege to walk with them. During these fleeting years, we commit to ensuring that every child is enriched, challenged, supported, and developed so that they can be the best that they can be.
We use the strapline, “Small Village, Big Horizons” to articulate our vision for the schools. We want our curriculum to expand the experiences and ambitions of our pupils. We want our pupils to learn about local knowledge alongside national and global information.
We seek to not only provide an environment which promotes achievement in learning but also one of warmth, security and care, valuing each member of the school community and working to encourage the realisation of everyone’s potential. We celebrate all achievement whether big or small and challenge our children (and ourselves) to improve even more. We encourage a ‘can do’ culture, a thirst for life-long learning and a pride in each other's skills and attributes.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Please note, this vacancy is for Sutterton and Swineshead Church of England Primary School and will be based at both sites, not Ruskington Central office.
The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.
To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
Responsible for the management of the MIS (Management Information System) system and administration ensuring both pupil and personnel records are updated and correct.
Prepare Census information and upload within set timescales.
Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
Checking payroll outputs and reports to ensure accurate pay records.
Management of the online cashless payment system.
Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
Maintaining the School SCR for volunteers, agency staff and contractors
Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
What the school offers its staff
Swineshead St. Mary’s CE Primary School and Sutterton Fourfields CE Primary School’s vision is based on Christian principles, values and aims: Two travellers are transformed and enriched by sharing their journey with a guide. We view our work to be similar in making a difference to future lives. We travel together on our journey of transformation and commit our school to always being supportive, nurturing and challenging.
As in the gospel story of two travellers who meet and are transformed and enriched by sharing part of their journey with a guide, we view our work with children to be a similar brief opportunity to make a lifelong difference to their future lives.
For part of the children’s life journey, we have the privilege to walk with them. During these fleeting years, we commit to ensuring that every child is enriched, challenged, supported, and developed so that they can be the best that they can be.
We use the strapline, “Small Village, Big Horizons” to articulate our vision for the schools. We want our curriculum to expand the experiences and ambitions of our pupils. We want our pupils to learn about local knowledge alongside national and global information.
We seek to not only provide an environment which promotes achievement in learning but also one of warmth, security and care, valuing each member of the school community and working to encourage the realisation of everyone’s potential. We celebrate all achievement whether big or small and challenge our children (and ourselves) to improve even more. We encourage a ‘can do’ culture, a thirst for life-long learning and a pride in each other's skills and attributes.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.