Accounts Payable Clerk | Frimley Health NHS Foundation Trust
| Posting date: | 17 September 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £27,857 - £30,570 per annum INCL HCAS |
| Hours: | Full time |
| Closing date: | 17 October 2024 |
| Location: | Ascot, SL5 7GB |
| Company: | Frimley Health NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6640123/151-JLM333 |
Summary
You will be working directly to the Accounts Payable Manager and will be responsible for the accurate and timely payment of the Trusts’ creditors.
Heatherwood Hospital as a base but mostly working from home. AP team is made up of approximately 10 staff. Wider finance team of Business Support, Technical Accounts, Income, Costing, Contracting. App. 60 staff.
The main responsibility of the post is to ensure, under the supervision of the Accounts Payable Manager, the accurate and timely payment of the Trust’s creditors in accordance with the Standing Financial Instructions and Procedure Notes
Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and south Buckinghamshire.
As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.
We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough.
Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other, Committed to Excellence, Working Together and Facing the Future.
We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties
1. Responsible for ensuring payments are made promptly to the Trusts suppliers, internal and external. With little direct supervision, planning and organising own workload to ensure all financial timetables are met.
2. To provide assistance to the Accounts Payable Manager with the processing of the payment run, to be able to use V look up tables and manipulate the payment data for verification prior to releasing the payment run to suppliers
3. To ensure that new suppliers details are checked and entered onto the efin system following the correct process for approval and verification of bank details.
4. Matching invoices with evidence of receipt using manual and computerised systems.
5. Scanning and templating of all invoices received in a timely and accurate manner.
6. Processing the invoices for payment using either EROS or Finance Process Manager tools.
7. Liaison with suppliers and trust managers to investigate and resolve written and telephone queries, often of a complex and sensitive nature relating to non payment of invoices.
8. Fast and accurate input of information to financial and procurement systems and spreadsheets requiring keyboard work for most of the day.
Other Duties
1. Maintain detailed procedure notes for all aspects of the role.
2. To assist with any improvements and developments within the department.
3. Acquire a working knowledge of all systems and procedures within the department to enable cross cover of other roles.
4. Any other duties appropriate to the grade as requested by your manager.
This advert closes on Tuesday 24 Sep 2024