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Accounts Payable Manager

Job details
Posting date: 17 September 2024
Salary: £30,827 to £32,074 per year
Hours: Full time
Closing date: 09 October 2024
Location: KT15 3LS
Company: Government Recruitment Service
Job type: Permanent
Job reference: 364370/1

Summary

We are recruiting an Accounts Payable Manager in the VMD Finance Team.

The Accounts Payable Manager plays a key role in ensuring the accurate and timely processing and payment of purchase invoices, completion of month end-processes, and providing support during interim and final audit of VMD Annual Report and Accounts. The role will report to the Financial Operations Manager.

The Accounts Payable team is responsible for processing and analysing:

  • Purchase invoices from suppliers and the Government procurement card (GPC).
  • Staff expense claims, as well as advising staff on allowances.
  • Committee fees & expense claims.
  • Updating new suppliers and staff into Sage X3.
  • Processing weekly payment runs.
  • Reconciling the bank statement on a daily basis.
  • Other adhoc tasks.

Your main responsibilities will be to:

  • Control and monitor the end to end accounts payable processes.
  • Oversee purchasing transactions by reviewing expenditure has been recorded correctly and work to payment performance target of paying 90% of undisputed invoices within 5 working days.
  • Process payment runs on a weekly basis.
  • Reconcile creditors at month end and oversee monthly purchase prepayment and accrual schedules.
  • Build effective relationships with the Finance Team, the corporate services functions and the rest of the Division and Offices.
  • Complete Bank Reconciliation and allocate customer receipts in the accounting database.
  • Oversee monthly committee payroll.
  • Oversee staff expenses, ensuring Defra T&S Policy is adhered to.
  • Support the audit of VMD’s Annual Report and Accounts by providing audit evidence by the required due dates.
  • Support any other ad-hoc activities as requested.
  • Comply with ISO 9001 (quality management) and ISO 27001 (information security) standards, and GDPR and record management requirements.
  • Act corporately – meeting, role-modelling, embedding, and championing the corporate objectives set by the VMD.