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Finance Administrator
| Dyddiad hysbysebu: | 16 Medi 2024 |
|---|---|
| Cyflog: | £29,120 i £30,000 bob blwyddyn, pro rata |
| Oriau: | Rhan Amser |
| Dyddiad cau: | 30 Medi 2024 |
| Lleoliad: | PR8 1RX |
| Gweithio o bell: | Ar y safle yn unig |
| Cwmni: | Southport Flower Show and Victoria Park Events |
| Math o swydd: | Dros dro |
| Cyfeirnod swydd: |
Crynodeb
The Financial Administrator has sole responsibility for carrying out day to day financial transactions, recording them on Sage Accounts and providing information to colleagues and management and preparing reports for the Board. You will work closely with the General Manager and Company Secretary. It is an interesting and varied position in the estate and event management industry.
Main Responsibilities and Duties
• Sales Ledger: Prepare sales invoices, issue statements, and monitor debtors.
• Purchase Ledger: Cost code and record creditors invoices and make payments (online or cheque) within terms. Make payments to Show prize winners, judges, and other Show personnel.
• Banking: Bank cheque and cash income, reconcile bank statements.
• Monitor cash flows and transfer funds as necessary.
• Petty Cash: Administer petty cash system.
• VAT Returns: Prepare and reconcile quarterly returns for both companies.
• Reporting: Prepare monthly financial reports for the Board of Trustees / Directors.
• Annual Budget: Prepare budget with General Manager and Treasurer and monitor actuals v budget.
• Auditors: Be the main point of contact with the accountants for the annual audit.
• Show Time: Cash Handling.
• Complete Annual Returns to Companies House and the Charity Commission.
• Monthly Payroll: Ensure employees are paid on the due date.
• Assist in any other relevant work as directed from time to time
Qualifications, Skills and Experience
Essential - Candidates must have:
• At least five years relevant book-keeping and financial management experience
• AAT Qualified or equivalent qualification
• Experience in SAGE accounting/ Moneysoft payroll software, good working knowledge of MS Word and Excel
• Good knowledge and experience of VAT
• Up to date knowledge of financial legislation and regulations
• Be organised, methodical and focused
• Be able to meet reporting deadlines
• Consistent attention to detail
• Strong written and verbal communication skills including the ability to present clear finance reports to the Trustee Board if required
• Strong interpersonal skills: the ability to work well with people at all levels both within the organisation and our wider stakeholder community
• Proven ability to plan proactively and prioritise
• The ability to work well within a team environment
• Resilience and an ability to work on own initiative
Desirable – not essential:
• Knowledge of the Not-for-Profit sector
• Experience of event management
Main Responsibilities and Duties
• Sales Ledger: Prepare sales invoices, issue statements, and monitor debtors.
• Purchase Ledger: Cost code and record creditors invoices and make payments (online or cheque) within terms. Make payments to Show prize winners, judges, and other Show personnel.
• Banking: Bank cheque and cash income, reconcile bank statements.
• Monitor cash flows and transfer funds as necessary.
• Petty Cash: Administer petty cash system.
• VAT Returns: Prepare and reconcile quarterly returns for both companies.
• Reporting: Prepare monthly financial reports for the Board of Trustees / Directors.
• Annual Budget: Prepare budget with General Manager and Treasurer and monitor actuals v budget.
• Auditors: Be the main point of contact with the accountants for the annual audit.
• Show Time: Cash Handling.
• Complete Annual Returns to Companies House and the Charity Commission.
• Monthly Payroll: Ensure employees are paid on the due date.
• Assist in any other relevant work as directed from time to time
Qualifications, Skills and Experience
Essential - Candidates must have:
• At least five years relevant book-keeping and financial management experience
• AAT Qualified or equivalent qualification
• Experience in SAGE accounting/ Moneysoft payroll software, good working knowledge of MS Word and Excel
• Good knowledge and experience of VAT
• Up to date knowledge of financial legislation and regulations
• Be organised, methodical and focused
• Be able to meet reporting deadlines
• Consistent attention to detail
• Strong written and verbal communication skills including the ability to present clear finance reports to the Trustee Board if required
• Strong interpersonal skills: the ability to work well with people at all levels both within the organisation and our wider stakeholder community
• Proven ability to plan proactively and prioritise
• The ability to work well within a team environment
• Resilience and an ability to work on own initiative
Desirable – not essential:
• Knowledge of the Not-for-Profit sector
• Experience of event management