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Event Planning Administrator

Posting date:	13 September 2024
Salary:	Not specified
Additional salary information:	Competitive
Hours:	Full time
Closing date:	13 October 2024
Location:	Glasgow, G38YW
Company:	Compass Group
Job type:	Permanent
Job reference:	168982

Summary

Role: Event Planning Administrator

Hours: Full time - 40 hours per week.

Remuneration: £28,500
Role Description:
Providing comprehensive support for conference and event catering through administrative, design, and planning tasks. Responsibilities include creating allergen-compliant menu guides, designing menus on Canva, managing portal orders, updating stand catering, processing payments, handling billing, and assisting with pricing sheets. The role also supports the sales team with catering sheets, event paperwork, and planning small-scale events, while collaborating with the kitchen to ensure smooth catering operations.
Role Duties:Menu & Allergen Management

• Collaborate on allergen-compliant menu guides for events.
• Design accurate and creative menus via Canva.

Internal Portal Management

• Handle orders and update portal backend (pricing, images).

Payment & Billing

• Process payments and manage weekly billing.
• Request and follow up on payments.

Pricing & Spec Sheets

• Assist with pricing sheets for catering and drink packages.

Sales Support

• Provide event paperwork and print BEOs, menus, and place cards.
• Assist with agendas and meeting notes.

Event Planning & Assistance

• Support small-scale and internal event execution.
• Coordinate with kitchen and manage event QR codes.

Customer Service & Communication

• Address client requests and ensure smooth event coordination.

Miscellaneous

• Perform additional administrative tasks and support during busy periods or events.

What we are looking for:

• Education: Bachelor\\'s degree in hospitality management, event planning, business administration, or a related field preferred.
• Experience: 2-3 years in event planning, catering coordination, or a similar administrative role, with experience using Canva for menu design and managing backend systems for catering services.
• Technical Skills: Proficiency in Canva, Microsoft Office (Word, Excel, PowerPoint), and experience with internal portal systems for managing orders and updates.
• Administrative Skills: Exceptional organization and attention to detail in handling multiple tasks, including menu guides, pricing spec sheets, and billing processes. Ability to maintain backend systems effectively.
• Communication Skills: Excellent written and verbal communication for collaborating with teams and clients, with a strong customer service focus in following up on payments and requests.
• Event Planning: Experience assisting in small-scale event planning, preparing event paperwork (BEOs, menus, place cards), and ensuring materials are ready in advance.
• Collaboration: Proven ability to work closely with kitchen staff and other stakeholders to ensure smooth event execution, with a proactive team-player mindset.
• Personal Attributes: Creative, adaptable, motivated, and passionate about food, with a strong commitment to delivering high-quality results in a dynamic environment

Levy is the vibrant and exciting sector of Compass Group, the world’s largest catering company. We work at some of the greatest venues in the world, delivering legendary experiences in food, drink, and hospitality.
In the UK, we are proud to have a wealth of long-standing partnerships with venues across sport, entertainment, and events. Our partnerships include venues such as Wimbledon, Twickenham, Edgbaston, Tottenham Hotspur, Chelsea, Principality Stadium, Scottish Event Campus (SEC) and ExCel London.
We are culinary champions – it’s what we do and it’s what we are passionate about. At the core of our work is the belief that sustainably sourced great food and drink, coupled with exceptional service is key to creating legendary experiences.
Focused on ‘doing the right thing’ for our people and the planet, sustainability, wellbeing, diversity, and inclusion are at the heart of what we do.
We have a commitment to being Net Zero by 2027, are official partners of the British Paralympic Association, and are proud to pay all our team members at least the Real Living Wage or London Living Wage.
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive because diversity is our strength!