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Administrative Assistant (Planning Committee Support)
| Posting date: | 12 September 2024 |
|---|---|
| Salary: | £12.70 per hour |
| Additional salary information: | Local Government Pension |
| Hours: | Part time |
| Closing date: | 12 October 2024 |
| Location: | Horndean, Waterlooville |
| Remote working: | On-site only |
| Company: | Horndean Parish Council |
| Job type: | Permanent |
| Job reference: |
Summary
To assist the Office Manager in providing administrative support services across the full range of the Council’s business activities, with responsibility for the administration of committee meetings.
Part time Monday and Tuesday 8.30-4.30pm (15hrs).
£24,510 per annum pro rata.
Principle Responsibilities and Duties
1. To support the Chief Officer/Office Manager in the administration of committee meetings, including the arrangement, preparation of agendas, attendance and production of minutes and reports relating to specific Committees of the Council. In particular the Planning and Public Services Committee. (Note: This will necessitate periodic attendance at evening meetings for which Time-off-in-lieu will be granted).
2. To provide a first point of contact for all Council Services.
3. To share responsibility for the booking of community halls, liaison with hirers and the caretaker ensuring that a smooth transaction takes place. To monitor both casual and block bookings and ensure that all individual public liabilities are kept up to date.
4. Production of Community hall invoices, recording payments and deposits received.
5. To assist in the co-ordination of Parish Council public events, such as Remembrance Day, the annual Carol Service, together with additional public events that the council agrees to undertake.
6. Other responsibilities will include the normal office routine of filing, accounts, record keeping, telephone/reception and dealing with correspondence.
7. Ordering of Office Stationery and consumables for Community Halls.
8. To provide holiday/sickness cover for essential tasks undertaken by the other members of the office staff.
9. To carry out all duties in accordance with safe working practices, the health and safety guidelines of the Parish Council and the Health and Safety Executive and to undertake training where appropriate.
10. To represent the Parish Council in an appropriate manner on a day-to-day basis in all dealings with the general public.
CV's will not be accepted, application form only, available from:
www.horndeanpc-hants.gov.uk
carla.baverstock-jones@horndeanpc-hants.gov.uk