Contract and Supplier Administrator
| Posting date: | 06 September 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | Competitive |
| Hours: | Full time |
| Closing date: | 06 October 2024 |
| Location: | Herts, HP2 4YL |
| Company: | inploi |
| Job type: | Permanent |
| Job reference: | 75654025 |
Summary
1 Park Lane, Hemel Hempstead, Herts HP2 4YL GBR
Job Details
Job Title: Contracts & Supplier Administrator
Location: Hemel Hempstead (Hybrid – 50% Office / 50% Remote)
Annual
salary + bonus and benefits
Job
Overview:
We are looking
for a meticulous and organised Contracts & Supplier Administrator to
join the Haven team in Hemel Hempstead. This is an exciting opportunity for
someone with a keen eye for detail and a passion for ensuring legal compliance
and smooth supplier onboarding. You will play a pivotal role in managing and
maintaining supplier records, conducting due diligence, and supporting the
procurement process across our business. If you thrive in a fast-paced
environment and enjoy collaborating with different teams, we want to hear from
you.
Your
Opportunity:
Manage and maintain accurate
records of our supplier pool, including contracts, insurance documents,
and certifications.
Oversee supplier onboarding through
web forms and alternate channels, ensuring compliance with internal
procurement policies.
Conduct due diligence checks (e.g.,
AML, PEP, credit worthiness) for new supplier submissions.
Assist category managers and
suppliers with identification checks and compliance reporting.
Coordinate supplier account
changes, including name updates or legal entity status through our
procurement system (COUPA).
Ensure documentation is up-to-date,
including supplier contracts and externally facing documents.
Support IT troubleshooting of
supplier accounts in collaboration with product teams.
Maintain and update our Procurement
Contracts Management database.
Assist with the Master Compliance
Report for regular reporting.
Collaborate with finance and
business teams to drive continuous improvement in the procurement process.
What We’d
Like You to Bring:
Strong organisational skills with
the ability to work independently and meet deadlines.
High attention to detail and a
proactive approach to problem-solving.
Basic knowledge of good onboarding
practices, due diligence, and compliance.
Experience in procurement or
supplier management (desirable).
Familiarity with P2P platforms,
such as COUPA (desirable).
Excellent communication and
interpersonal skills.
Ability to collaborate with
internal teams, including procurement, finance, and legal.
What’s In It For You?
- Holiday allowance that rises with service, plus a
‘Holiday Buy Scheme’
- Annual bonus
- 20% discount on both Haven and Warner Hotels holiday for you, family and
friends
- Comprehensive wellbeing support
- Access to the Bourne Leisure corporate box at the O2 Arena ,London
- Exclusive discounts with corporate partners
- Exciting career pathways, including Learning and Development opportunities
such as Apprenticeships and Degrees
-
Enhanced family friendly policies and pay (eligibility criteria applied)
Who are we?
We’re part of an award-winning Bourne Leisure family, which includes Haven
& Warner Hotels. We have 9,000 fantastic team members and 39 beautiful
seaside locations and our HQ based in Hemel Hempstead.
What’s it like to work with us?
Working with us is ultimately defined by our
exceptional people and teams. At Haven, we take pride in our Breath of Fresh
Air culture, which focuses on valuing and supporting every team member. We
prioritise openness and transparency in our interactions allowing our team
members to be their authentic selves.
We operate a hybrid working model, meaning 50% of your working week will
be spent at the office, occasionally on Park, or at external events.
What can you expect during the recruitment process?
The interview process will be up to 3 stages and may contain a presentation or
skills test, depending on the role. If you require any support or reasonable
adjustments to help you perform at your best during this process, please let us
know.
Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share.
We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk.