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PA to the Archdeacon of Derby City & South Derbyshire
| Posting date: | 04 September 2024 |
|---|---|
| Salary: | £30,000 per year |
| Additional salary information: | 10% Pension contribution, Free Parking |
| Hours: | Full time |
| Closing date: | 15 September 2024 |
| Location: | DE1 3DR |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Derby Diocesan Board of Finance Limited |
| Job type: | Permanent |
| Job reference: | 2 |
Summary
General Information About the Role
The post holder will play an important role in being the first point of contact for anyone contacting the archdeacons’ office, and as such will need to demonstrate the ability to relate to people across the whole social spectrum and to put people at their ease as well as the ability to show pastoral sensitivity and tact where appropriate. This work will involve issues of a sensitive nature. The post-holder will therefore be expected to maintain complete confidentiality and integrity at all times.
Responsibilities of the Role relating to the Archdeacon
•Maintaining the work diary of the archdeacon, planning and negotiating appointments, setting up online meetings, ensuring paperwork for meetings is attached to the calendar.
•Organising and co-ordinating occasional events.
•Providing a discreet, courteous and efficient first point of contact for all communications receiving and prioritising telephone calls, mail and emails, ensuring queries are dealt with efficiently, giving information, initiating action, drafting responses or redirecting as appropriate.
•Maintaining the office filing system and keeping it up to date in line with the requirements of the Data Protection Act as it applies to the archdeacons’ files.
•Archiving data (including emails) by sending files to the archive in accordance with diocesan policy.
•Maintaining the archdeacon’s expense account.
•Arranging and attend meetings, when necessary, in support of the archdeacon and where appropriate taking minutes.
•Liaising with clergy, church leaders, other senior office holders, public bodies and members of the public and coordinating visits on behalf of the relevant archdeacon.
•Progressing and managing, with direction from the archdeacon, all the vacancy procedure, arranging meetings, drafting correspondence, preparing handouts, gathering statistical data, tracking progress.
•Progressing and managing, with direction from the archdeacon, all pastoral reorganisation processes, arranging meetings, drafting correspondence, preparing handouts, gathering statistical data, tracking progress.
•Progressing and managing, with direction from the archdeacon, the organisation and record keeping of the formal three-yearly visits shared between the archdeacon and the Deanery Leadership Team
The post holder will play an important role in being the first point of contact for anyone contacting the archdeacons’ office, and as such will need to demonstrate the ability to relate to people across the whole social spectrum and to put people at their ease as well as the ability to show pastoral sensitivity and tact where appropriate. This work will involve issues of a sensitive nature. The post-holder will therefore be expected to maintain complete confidentiality and integrity at all times.
Responsibilities of the Role relating to the Archdeacon
•Maintaining the work diary of the archdeacon, planning and negotiating appointments, setting up online meetings, ensuring paperwork for meetings is attached to the calendar.
•Organising and co-ordinating occasional events.
•Providing a discreet, courteous and efficient first point of contact for all communications receiving and prioritising telephone calls, mail and emails, ensuring queries are dealt with efficiently, giving information, initiating action, drafting responses or redirecting as appropriate.
•Maintaining the office filing system and keeping it up to date in line with the requirements of the Data Protection Act as it applies to the archdeacons’ files.
•Archiving data (including emails) by sending files to the archive in accordance with diocesan policy.
•Maintaining the archdeacon’s expense account.
•Arranging and attend meetings, when necessary, in support of the archdeacon and where appropriate taking minutes.
•Liaising with clergy, church leaders, other senior office holders, public bodies and members of the public and coordinating visits on behalf of the relevant archdeacon.
•Progressing and managing, with direction from the archdeacon, all the vacancy procedure, arranging meetings, drafting correspondence, preparing handouts, gathering statistical data, tracking progress.
•Progressing and managing, with direction from the archdeacon, all pastoral reorganisation processes, arranging meetings, drafting correspondence, preparing handouts, gathering statistical data, tracking progress.
•Progressing and managing, with direction from the archdeacon, the organisation and record keeping of the formal three-yearly visits shared between the archdeacon and the Deanery Leadership Team