Support Medical Secretary | Mersey Care NHS Foundation Trust
| Posting date: | 27 August 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £24,071 - £25,674 per annum pro rata |
| Hours: | Part time |
| Closing date: | 27 September 2024 |
| Location: | Liverpool, L11 5BS |
| Company: | Mersey Care NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6593363/350-MHC6593363 |
Summary
An exciting opportunity has arisen within our Support Secretary Team for a highly motivated and enthusiastic Support Medical Secretary to join our Administrative Team. We have 1 x full time post and 1 x part time 30 hour post vacancy
The post holder will provide a comprehensive and professional secretarial support service to an excellent standard, ensuring a high level of accuracy to the Mental Health Care Division.
The post holder is expected to work closely with the services to type clinical correspondence in a timely manner to to achieve KPIs.
The post holder will be expected to work with a flexible approach and use own initiative to carry out duties in such a way as to make a direct and positive contribution to the organisation whilst maintaining confidentiality at all times when dealing with service user/staff information, thus enabling the medical team to utilise their time in an efficient manner.
The post holder will provide a comprehensive professional support secretarial service to an excellent standard ensuring a high level of accuracy to the Mental Health Care Division.
Successful applicants will be expected to organise their own workload and co-ordinate workload activities with other Medical Secretaries in the team.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own
Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people.
We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities.
At the heart of all we do is our commitment to ‘perfect care’ – care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We’re currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.
Flexible working requests will be considered for all roles.
Ensure that all clinical correspondence is transcribed within the required timescales altering line manager if there are any foreseeable delays.
Support the day to day organisation of the clinical teams by liaising with the Transcription Leaders in co-ordinating meetings, ensuring appropriate documentation available for meetings/lecturers, preparation of documents/presentations, attending meetings to take minutes and tying of agendas/minutes.
Ensure that the workloads are reviewed on a regular basis and that any urgent transcription is given priority – in conjunction with the needs of the service and line manager.
Adapt a flexible attitude to meet the needs of the service, taking into consideration each area’s unique specialty and subsequent requirements of such specialties.
Where appropriate ordering and receipt of general office stationary and equipment.
Mentoring new members of staff including temporary staff as and when required.
General office duties including dealing with incoming and outgoing correspondence, filing, photocopying etc.
When required, provide appropriate clinical information following requests from the Patient Information Systems in use.
Please refer to attached Job Description for a full list of duties and responsibilities.
This advert closes on Monday 2 Sep 2024