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Event Coordinator (Fully Remote)
| Posting date: | 22 August 2024 |
|---|---|
| Salary: | £34,250 to £35,000 per year |
| Hours: | Full time |
| Closing date: | 21 September 2024 |
| Location: | Buckingham, Buckinghamshire |
| Remote working: | Fully remote |
| Company: | Dr Chocs Company |
| Job type: | Permanent |
| Job reference: | DCC2022645 |
Summary
At Dr Chocs Company, we believe in perfectly planned and delightfully detailed events. We’re searching for an experienced event coordinator to manage production from concept through completion, helping maintain our reputation for memorable events. The ideal candidate is passionate, creative, detail-oriented, and dedicated to providing superb client service at every turn. This role demands an expert in all aspects of event, meeting, and conference planning, including cost containment, venue scouting, equipment logistics, room setup, and best practices. This person must also have excellent leadership skills and an ability to delegate responsibilities to meet expectations for quality. The best candidate for our company is an event coordinator who can manage the daily details and use big-picture thinking to ensure truly unique experiences.
Objectives of this role
Manage all aspects of event planning, meet strict deadlines, and stay within budget
Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events
Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges
Establish procedures and train staff to execute them
Comply with legal, insurance, health, and safety regulations at all times
Responsibilities
Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process
Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
Build and maintain a comprehensive database of industry contacts, vendors, and venues
Troubleshoot any issues that arise on event day
Required skills and qualifications
Proven success in event planning or coordination
Strong interpersonal and communication skills
Experience in building and maintaining positive business relationships
Excellent organisational skills, including multitasking, time management, and attention to detail
Ability to handle pressure and make good decisions quickly
Preferred skills and qualifications
Bachelor’s degree (or equivalent) in event management or related discipline
Experience in marketing or public relations
Proficient with EMS or Cvent event management software
Flexibility for domestic or international travel, as needed
Objectives of this role
Manage all aspects of event planning, meet strict deadlines, and stay within budget
Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events
Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges
Establish procedures and train staff to execute them
Comply with legal, insurance, health, and safety regulations at all times
Responsibilities
Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process
Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
Oversee client experiences from conception through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all phases
Build and maintain a comprehensive database of industry contacts, vendors, and venues
Troubleshoot any issues that arise on event day
Required skills and qualifications
Proven success in event planning or coordination
Strong interpersonal and communication skills
Experience in building and maintaining positive business relationships
Excellent organisational skills, including multitasking, time management, and attention to detail
Ability to handle pressure and make good decisions quickly
Preferred skills and qualifications
Bachelor’s degree (or equivalent) in event management or related discipline
Experience in marketing or public relations
Proficient with EMS or Cvent event management software
Flexibility for domestic or international travel, as needed