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Senior Medical Secretary | The Newcastle upon Tyne Hospitals NHS Foundation Trust
| Posting date: | 16 August 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £26,530 - £29,114 per annum |
| Hours: | Full time |
| Closing date: | 15 September 2024 |
| Location: | 317 02 Royal Victoria Infirmary, NE1 4LP |
| Company: | The Newcastle upon Tyne Hospitals NHS Foundation Trust |
| Job type: | Permanent |
| Job reference: | 6551101/317-2024-33-29-DR |
Summary
An exciting opportunity has arisen for a Senior Medical Secretary/Team Lead to join and support a team of Consultants in the Paediatric Respiratory department at the Great North Children's Hospital.
The successful applicant will supervise a small team of clinical administrators, managing annual leave, sickness absence and carrying out yearly appraisals. As well as this, theapplicant will provide a comprehensive secretarial service to the respiratory consultants and the extended medical team with tasks including (but not limited to) diary management, appointment booking, typing of clinical letters, discharge summaries, Medirota and answering telephone queries from carers and professionals.
Applicants should be self-motivated, reliable, and well organised with excellent communication and interpersonal skills. Applicants should be able to demonstrate secretarial experience with appropriate qualifications, be able to work efficiently and methodically with good attention to detail without direct supervision. Applicants should be flexible to the needs of the service with a positive and proactive attitude and be able to prioritise workloads effectively with excellent attention to detail.
• Interview date:13 September 2024
• 37 hours 30 minutes/week
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.
If successful, you will be responsible for liaising with clinical and non-clinical professional staff for the delivery of a high standard of care. Your role will directly impact patient experience and be part of providing seamless delivery of care.
The post holder will have line management responsibilities for the administration team. In addition, the post holder will be expected to deputise for the directorate administration manager, in their absence.
§ The team requires a dynamic individual who can demonstrate strong team leadership skills as well provide a high level of secretarial support to the consultants and the wider team.
The candidate will be expected to have previous medical secretarial and administrative experience, including proficient typing skills, good communication skills, and the ability to work independently, as well as to organise and prioritise their own workload.
Previous experience in Allocate, Voice Recognition, recruitment and selection, appraisals and team leadership skills are advantageous.
Support the consultant team with Medirota.
Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.
We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.
We’re also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.
Our staff oversee around 2 million patients ‘contacts’ each year, delivering high standards of healthcare.
Please see attached information on what Staff Benefits we have to offer at our Trust.
We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.
• Responsible for the organisation of secretarial support to Consultants, Junior Medical Staff and other clinical staff within the Consultants team i.e. Specialist Nurses.
• Responsible for the day to day management of the administrative/secretarial team, including supervision of the administrative staff, delegation of tasks and coordination of annual leave and undertake appraisals of junior staff.
• Contribute to a comprehensive efficient and effective administrative and clerical service.
• Contribute to a consistently high standard of patient care as a member of a multidisciplinary team.
• Cover Senior Medical Secretary posts Trust wide as required.
Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first month’s pay.
As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
This advert closes on Monday 26 Aug 2024
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Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.