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Executive Assistant to the Chief Executive and Deputy Chief Executive
| Posting date: | 13 August 2024 |
|---|---|
| Salary: | £31,364 to £33,024 per year |
| Additional salary information: | NS9 £31,364 - £33,024 (Pay Award Pending) |
| Hours: | Full time |
| Closing date: | 22 August 2024 |
| Location: | Newark, Nottinghamshire |
| Remote working: | Hybrid - work remotely up to 2 days per week |
| Company: | Newark and Sherwood District Council |
| Job type: | Permanent |
| Job reference: |
Summary
Executive Assistant to the Chief Executive and Deputy Chief Executive
Administrative Services
Permanent
37 Hours
NS9 £31,364 - £33,024 (Pay Award Pending)
We are seeking a highly organised and proactive Executive Assistant to provide exceptional support to our Chief Executive (CEO) and Deputy Chief Executive (DCEO).
You will manage and deliver a professional, responsive, and flexible service that is individually tailored to the CEO and DCEO of the Council to support them to deliver our key priorities. You will also work collaboratively with the wider PA Team and Business Manager Administrative Services in supporting the Senior Leadership Team.
Our Chief Executive, John Robinson, has recorded a video to introduce himself, and to provide more information about the role. Please give it a watch for more details: We're Hiring | Executive Assistant to the Chief Executive and Deputy Chief Executive (youtube.com)
What we can offer the successful candidate:
Enrolment in the career average local government pension scheme
Flexi scheme and hybrid working
A generous annual leave entitlement that increases with service
A whole host of family-friendly benefits
1 days’ paid volunteering leave
Lifestyle benefits platform and a funded health cash plan
Free car parking*
£10 a month gym membership at one of our four gyms in the district.
You will also be working with a great team, dedicated to delivering effective services for our district.
What you will do in this role:
Manage and maintain the CEO / DCEO schedules, appointments, and travel arrangements including ensuring they have all information needed in advance of meetings.
Coordinate and organise meetings, including preparing agendas and taking minutes.
Handle confidential information with tact and discretion.
Provide administrative support, including drafting correspondence and managing expenses.
Proactively review and respond to communications on behalf of the CEO / DCEO.
Build and maintain effective working relationships with a range of stakeholders and partners internal and external to the Council.
Manage and administer Member of Parliament (MP) and Elected Member correspondence.
Lead on projects / provide project support as required.
What we are looking for in the successful candidate:
Proven experience as an EA or PA in a similar organisation or environment.
Excellent planning, organisational, and time management skills including experience in managing multiple complex diaries.
Strong communication and interpersonal skills including able to respond appropriately on behalf of senior executives.
Highly proficient in Microsoft Office.
Delivers a proactive and responsive service.
Resourceful and able to work using own initiative.
For an informal chat, or more information, please contact Diane Kirk – Business Manager Administrative Services on 01636 655454 or at diane.kirk@newark-sherwooddc.gov.uk
If you feel that this is the role for you, then we look forward to receiving your application demonstrating how you meet the essential criteria for the role.
Closing Date: 22 August 2024
Occupational Testing: Shortlisted candidates will be asked to complete an online assessment in advance of their interview
Interview: 2 September 2024
As an employer we will promote an inclusive working environment to maintain and develop a forward thinking and diverse workforce.
Veterans/family of forces/ex-forces, those in care/care leavers, and candidates who declare disabilities (as defined by the Equality Act 2010) will be guaranteed interviews provided they have demonstrated that they meet the essential criteria of the post as detailed in the Person Specifications on their application forms.
*Free staff parking is valid until 30 June 2026.
Administrative Services
Permanent
37 Hours
NS9 £31,364 - £33,024 (Pay Award Pending)
We are seeking a highly organised and proactive Executive Assistant to provide exceptional support to our Chief Executive (CEO) and Deputy Chief Executive (DCEO).
You will manage and deliver a professional, responsive, and flexible service that is individually tailored to the CEO and DCEO of the Council to support them to deliver our key priorities. You will also work collaboratively with the wider PA Team and Business Manager Administrative Services in supporting the Senior Leadership Team.
Our Chief Executive, John Robinson, has recorded a video to introduce himself, and to provide more information about the role. Please give it a watch for more details: We're Hiring | Executive Assistant to the Chief Executive and Deputy Chief Executive (youtube.com)
What we can offer the successful candidate:
Enrolment in the career average local government pension scheme
Flexi scheme and hybrid working
A generous annual leave entitlement that increases with service
A whole host of family-friendly benefits
1 days’ paid volunteering leave
Lifestyle benefits platform and a funded health cash plan
Free car parking*
£10 a month gym membership at one of our four gyms in the district.
You will also be working with a great team, dedicated to delivering effective services for our district.
What you will do in this role:
Manage and maintain the CEO / DCEO schedules, appointments, and travel arrangements including ensuring they have all information needed in advance of meetings.
Coordinate and organise meetings, including preparing agendas and taking minutes.
Handle confidential information with tact and discretion.
Provide administrative support, including drafting correspondence and managing expenses.
Proactively review and respond to communications on behalf of the CEO / DCEO.
Build and maintain effective working relationships with a range of stakeholders and partners internal and external to the Council.
Manage and administer Member of Parliament (MP) and Elected Member correspondence.
Lead on projects / provide project support as required.
What we are looking for in the successful candidate:
Proven experience as an EA or PA in a similar organisation or environment.
Excellent planning, organisational, and time management skills including experience in managing multiple complex diaries.
Strong communication and interpersonal skills including able to respond appropriately on behalf of senior executives.
Highly proficient in Microsoft Office.
Delivers a proactive and responsive service.
Resourceful and able to work using own initiative.
For an informal chat, or more information, please contact Diane Kirk – Business Manager Administrative Services on 01636 655454 or at diane.kirk@newark-sherwooddc.gov.uk
If you feel that this is the role for you, then we look forward to receiving your application demonstrating how you meet the essential criteria for the role.
Closing Date: 22 August 2024
Occupational Testing: Shortlisted candidates will be asked to complete an online assessment in advance of their interview
Interview: 2 September 2024
As an employer we will promote an inclusive working environment to maintain and develop a forward thinking and diverse workforce.
Veterans/family of forces/ex-forces, those in care/care leavers, and candidates who declare disabilities (as defined by the Equality Act 2010) will be guaranteed interviews provided they have demonstrated that they meet the essential criteria of the post as detailed in the Person Specifications on their application forms.
*Free staff parking is valid until 30 June 2026.