Business Manager to the Chief Operating Officer (COO)
| Posting date: | 31 July 2024 |
|---|---|
| Salary: | £33,500 to £37,600 per year |
| Hours: | Full time |
| Closing date: | 19 August 2024 |
| Location: | Birmingham |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 363994/1 |
Summary
Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smart Working you will be in the vanguard of creating model working environments and promoting flexible working practices.
This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we’re a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.
To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.
In this post you will be providing business management support to the Chief Operating Officer. This is an exciting opportunity to develop a career in GPA, working as part of an inclusive and forward thinking team.
The overall responsibility of the job holder is to ensure that the Director’s Private Office is managed effectively and efficiently and to support the Director and Senior Leadership Team. The role also provides the opportunity to work on numerous work streams cutting across the GPA.
Key Responsibilities:
- Professional business management support for the Directorate including managing the flow of work through the Director’s office and diary management, maintaining business plans, reviewing and prioritising incoming correspondence and actioning tasks and requests.
- Anticipating future business needs to enable the COO and their Senior Leadership Team to operate effectively and efficiently, analysing business issues/problems and either implementing or recommending solutions.
- Co-ordinating Directorate-wide responses to feed into larger corporate returns and processes, ensuring commissioned material is received on time and is of acceptable quality. Identifying data requirements, sources and gaps, minimising the direct impact on teams.
- Developing and overseeing the calendar of Directorate business and engagement meetings, organising logistics and ensuring materials are commissioned, produced and provided to support meetings/events, that accurate notes are kept and actions are tracked.
- Providing professional, timely and effective day to day management of the diary; ensuring that it meets the required standard; identifying issues as they arise and ensuring they are efficiently dealt with; make sure that the Director is appropriately briefed and prepared for meetings/events in advance.
- Line managing, supporting and developing a small team to provide administration support to the directorate’s deputy directors and cross-COO activities.
- Building and maintaining effective working relationships across the GPA Directorates, wider Civil Service and senior stakeholders. Dealing with staff at all levels will require excellent interpersonal skills, a polite firmness, and an ability to react quickly to a changing environment, often thinking on your feet.
The post holder may be required to undertake additional responsibilities as expected in relation to the role and grade.