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Senior Coordinator, Estates and Facilities

Posting date:	30 July 2024
Salary:	£30,000.00 to £35,000.00 per year
Additional salary information:	£30000.00 - £35000.00 a year
Hours:	Full time
Closing date:	18 August 2024
Location:	Ely, CB7 5JD
Company:	NHS Jobs
Job type:	Permanent
Job reference:	A3013-24-0003

Summary

The role We are looking for an organised and experienced coordinator of logistics, facilities, and/or business operations to: oversee facilities management at our largest practice, coordinate group-wide maintenance and compliance matters, and provide project support on new building business cases, of which there are currently two in progress. Reporting to the Group Manager, IT Digital & Estates, you will be a key member of the Mereside Medical Operations Team. This core team works across all three practices to put in place the right systems, tools, processes and work environment to enable staff to deliver the best service possible. The Operations team includes the following diversified functions: - Practice Operations - Clinical Operations - Quality Improvement - Finance - People & Culture. You may have prior in experience in project management, facilities management, or general business operations. This may be from within the NHS or elsewhere. To be successful in this role, you will be organised and solutions-minded in your approach, and pro-active in ensuring that our systems, facilities and premises provide a productive working environment for our staff. Responsibilities Estates Projects Support (30-50%) Under the guidance of the COO and Group Manager, IT, Digital & Estates: Manage the 6-weekly Mereside Premises meeting cycle: plan agendas, prepare and maintain supporting documents, and document decisions and actions. Provide project coordination support, including cost monitoring, and lead on facilities aspects of premises improvements projects, including new builds, from business case through to go-live. Oversee preparation and submission of business cases for improvements to existing premises. Identify ways in which to make our buildings more sustainable. Facilities Management and Coordination (50 - 70%) At Staploe and Wilburton sites: Oversee day to day maintenance of Staploe Medical Centre and Wilburton site Ensure that both premises are kept clean, tidy and in good repair Conduct at least monthly walk-arounds to identify repairs or maintenance requirements Manage the cleaning teams at each site Oversee all building and equipment inspections, completing actions in a timely manner Organise ad hoc waste removals as required (WEEE, skips, etc) Monitor the Facilities Support helpdesk for both sites and action appropriately Prepare cost plans for repairs and maintenance works for approval Manage improvements projects, scheduling work around service delivery requirements Oversee security of buildings and grounds, including being responsible for CCTV Act as point of contact for Wilburton landlord Act as second Keyholder after our third party security provider. For all practices: Under the guidance of the Group Manager, IT, Digital & Estates: Ensure that all service contracts are fit for purpose, maintained, and achieve value for money Maintain all relevant documentation (handbooks, policies, risk assessments, service contracts etc) Maintain a list of ad hoc maintenance tasks to be completed by the Maintenance Worker, working with the wider team to prioritise these and ensure they are completed in a timely fashion and on budget Work with the Practice Operations Managers at Cathedral Medical Centre and Haddenham Surgery to ensure that all practice premises are compliant with all applicable legislation and CQC requirements, including clinical waste, CCTV, cleanliness requirements, security, etc Act as Mereside lead on health & safety, electrical safety, and fire safety, with the support of Practice Operations Managers Provide facilities improvement project support to the Practice Operations Managers at Cathedral Medical Centre and Haddenham Surgery as required Act as third Keyholder for other practices as required. Please send your CV with a covering letter to: cpicb.mereside-recruitment@nhs.net Closing date: 18 August 2024. We will review applications regularly and we reserve the right to close this vacancy early