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Facilities Projects Programme Manager
| Posting date: | 29 July 2024 |
|---|---|
| Salary: | £26.20 to £29.36 per hour |
| Hours: | Full time |
| Closing date: | 28 August 2024 |
| Location: | EH5 2XS |
| Remote working: | On-site only |
| Company: | Concept Resources |
| Job type: | Temporary |
| Job reference: | 10042106 |
Summary
JOB PURPOSE
To deliver multiple projects of various complexity as defined by the Head of Facilities Projects within the Leonardo Electronics UK infrastructure capital portfolio working collaboratively with the onsite FM provider Project Managers and the Divisional IFM manager. The role involves coordinating projects through definition, business approval, design development, procurement, construction and close out to the highest standards to schedule and budget as well as working collaboratively with internal and external stakeholders to successfully deliver projects.
KEY JOB ACCOUNTABILITIES
Generic Facilities Project Manager Tasks
Provide interim cover for the LEUK Head of Facilities Projects (Electronics Division) and support the LEUK VP Facilities, Real Estate and Projects and Divisonal SLT in the delivery of infrastructure projects.
Gather all potential new projects initial information via project request forms and help the LGS UK Head of Facilities Projects with the prioritisation and assigning of resources to these projects at the initial stages.
Challenge current ways of working to streamline and improve the business and suggest new ways of working to provide continuous improvement of the current business model.
Ensure all new Infrastructure projects are included in the reporting tracker with the initial information filled out prior to commencing work on the project.
Carry out regular project audits to review consistency of approach, use of templates and potential improvements to current templates and processes.
Support the Divisional IFM Manager providing guidance and assistance with project processes, templates and tools.
Be the first point of contact for escalation of issues by the Divisional IFM Manager and work to identify and implement solutions to address the escalation where possible.
Work with Indirect Procurement to review supply chain performance aligned to the SRM model and take the necessary steps to address poor performance.
Assist the LEUK Head of Facilities projects with ongoing training by setting up regular CPDs on relevant topics and reviewing training requirements.
Support the LEUK Head of Facilities Projects in making portfolio or programme wide change, including but not limited to, regulation updates, business processes and governance procedures.
Maintain monthly reporting on all projects as part of the Facilities Projects Reporting process.
Communicate and engage with all stakeholders throughout the project lifecycle, including facilitating regular meetings and workshops. Stakeholders include but are not limited to the internal Client/Sponsor, IT, Health and Safety, Facilities Management, Indirect Procurement, Legal, Finance and other internal delivery teams.
Produce and undertake project governance including:
-Arrange and attend necessary meetings and workshops including but not limited to Business Control Meetings, Quarterly Business Reviews, Supplier Reviews and Indirect Procurement Reviews.
-Agenda’s and minutes for meetings as necessary
-Project Execution Plans (PEP)
-Action, Risk & Change register
-Support in value engineering reviews and workshops
-Monthly reports via project tracker and monitor progress
-Gateway documents and Governance papers
-Definition report
-Capital requests (business case) generation and approval
-Checklists – sustainability and energy, H&S & CDM, tender etc
ESSENTIAL KNOWLEDGE, SKILLS & EXPERIENCE
Educated in an appropriate Construction or Engineering discipline HNC or equivalent with on the job experience in a similar role.
Relevant experience within Site Facilities or equivalent function, aligned to the Site Facilities Training Matrix.
Conversant with building construction and associated engineering plant.
Team leadership skills and associated experience.
Interpersonal and team skills and able to communicate and interact at all company levels.
Computer literate with competency in company standard software, including SAP and Microsoft Office software (Word, Excel, PowerPoint and Project.
Fully conversant with AutoCAD software for the preparation of detail drawings.
Financial competence regarding budgetary control.
Conversant with all relevant EU, UK and Company Safety and Environmental legislation.
Business management experience desirable.
Project Management skills holding membership of APM and evidence of Continuing Professional Development.
IOSH Health and safety management qualification.
Health and safety management qualification at NEBOSH Construction Certificate level, with evidence to demonstrate application of knowledge within the construction environment. (Construction, Design & Management Regulations 2015).
Fully conversant with the Building Safety Act 2022.
Fully conversant with Facilities Management processes and procedures (CDM).
DIMENSIONS
Value of Projects up to circa £20m
Circa 100 live Facilities Projects from definition through to close out within the department.
Invoice clearance (satisfactory work completion) signature approval
Contractor Supplier auditing
Site Facilities Supplier Performance/Appraisals
Raise term contract EFQ/Purchase Orders
Health and Safety Risk Assessment Approvals
Authorised signature for Risk Assessment Form WA3413
Health and Safety Permits to work.
Contractors Time and Attendance authorisation
Day work sheets (no limit to value)
Drawing approval/authorisation
SAP ECC6
To deliver multiple projects of various complexity as defined by the Head of Facilities Projects within the Leonardo Electronics UK infrastructure capital portfolio working collaboratively with the onsite FM provider Project Managers and the Divisional IFM manager. The role involves coordinating projects through definition, business approval, design development, procurement, construction and close out to the highest standards to schedule and budget as well as working collaboratively with internal and external stakeholders to successfully deliver projects.
KEY JOB ACCOUNTABILITIES
Generic Facilities Project Manager Tasks
Provide interim cover for the LEUK Head of Facilities Projects (Electronics Division) and support the LEUK VP Facilities, Real Estate and Projects and Divisonal SLT in the delivery of infrastructure projects.
Gather all potential new projects initial information via project request forms and help the LGS UK Head of Facilities Projects with the prioritisation and assigning of resources to these projects at the initial stages.
Challenge current ways of working to streamline and improve the business and suggest new ways of working to provide continuous improvement of the current business model.
Ensure all new Infrastructure projects are included in the reporting tracker with the initial information filled out prior to commencing work on the project.
Carry out regular project audits to review consistency of approach, use of templates and potential improvements to current templates and processes.
Support the Divisional IFM Manager providing guidance and assistance with project processes, templates and tools.
Be the first point of contact for escalation of issues by the Divisional IFM Manager and work to identify and implement solutions to address the escalation where possible.
Work with Indirect Procurement to review supply chain performance aligned to the SRM model and take the necessary steps to address poor performance.
Assist the LEUK Head of Facilities projects with ongoing training by setting up regular CPDs on relevant topics and reviewing training requirements.
Support the LEUK Head of Facilities Projects in making portfolio or programme wide change, including but not limited to, regulation updates, business processes and governance procedures.
Maintain monthly reporting on all projects as part of the Facilities Projects Reporting process.
Communicate and engage with all stakeholders throughout the project lifecycle, including facilitating regular meetings and workshops. Stakeholders include but are not limited to the internal Client/Sponsor, IT, Health and Safety, Facilities Management, Indirect Procurement, Legal, Finance and other internal delivery teams.
Produce and undertake project governance including:
-Arrange and attend necessary meetings and workshops including but not limited to Business Control Meetings, Quarterly Business Reviews, Supplier Reviews and Indirect Procurement Reviews.
-Agenda’s and minutes for meetings as necessary
-Project Execution Plans (PEP)
-Action, Risk & Change register
-Support in value engineering reviews and workshops
-Monthly reports via project tracker and monitor progress
-Gateway documents and Governance papers
-Definition report
-Capital requests (business case) generation and approval
-Checklists – sustainability and energy, H&S & CDM, tender etc
ESSENTIAL KNOWLEDGE, SKILLS & EXPERIENCE
Educated in an appropriate Construction or Engineering discipline HNC or equivalent with on the job experience in a similar role.
Relevant experience within Site Facilities or equivalent function, aligned to the Site Facilities Training Matrix.
Conversant with building construction and associated engineering plant.
Team leadership skills and associated experience.
Interpersonal and team skills and able to communicate and interact at all company levels.
Computer literate with competency in company standard software, including SAP and Microsoft Office software (Word, Excel, PowerPoint and Project.
Fully conversant with AutoCAD software for the preparation of detail drawings.
Financial competence regarding budgetary control.
Conversant with all relevant EU, UK and Company Safety and Environmental legislation.
Business management experience desirable.
Project Management skills holding membership of APM and evidence of Continuing Professional Development.
IOSH Health and safety management qualification.
Health and safety management qualification at NEBOSH Construction Certificate level, with evidence to demonstrate application of knowledge within the construction environment. (Construction, Design & Management Regulations 2015).
Fully conversant with the Building Safety Act 2022.
Fully conversant with Facilities Management processes and procedures (CDM).
DIMENSIONS
Value of Projects up to circa £20m
Circa 100 live Facilities Projects from definition through to close out within the department.
Invoice clearance (satisfactory work completion) signature approval
Contractor Supplier auditing
Site Facilities Supplier Performance/Appraisals
Raise term contract EFQ/Purchase Orders
Health and Safety Risk Assessment Approvals
Authorised signature for Risk Assessment Form WA3413
Health and Safety Permits to work.
Contractors Time and Attendance authorisation
Day work sheets (no limit to value)
Drawing approval/authorisation
SAP ECC6