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Office Manager / Executive Assistant
| Posting date: | 26 July 2024 |
|---|---|
| Salary: | £40,000 per year |
| Hours: | Full time |
| Closing date: | 25 August 2024 |
| Location: | Middlesbrough, Yorkshire, TS10 5QW |
| Company: | NRL Ltd |
| Job type: | Permanent |
| Job reference: | 53766563 |
Summary
NRL are proud to be partnering with a newly formed company who will operate and maintain all HV Networks on the Teesworks site as well as all the capital build of new networks and substations which is a £190m capital program.
We are currently seeking an experienced Executive Assistant / Office Manager with experience in the engineering or construction sector to play a key role in our team.
Job Summary:
We are looking for an experienced Office Manager to oversee the daily operations of our office and support our team. The ideal candidate will have a strong background in office management and experience as an Executive Assistant within either the construction, engineering or utility industries and will be adept at managing a wide range of administrative and operational tasks. This role requires exceptional organisational skills, attention to detail, and the ability to handle multiple priorities efficiently.
Outline and Responsibilities:
Office Management:
- Set up systems for the day-to-day office operations
- Coordinate maintenance and repair services for office equipment and facilities
- Ensure the office environment is clean, organized, and conducive to productivity
Administrative Support:
- Provide administrative support to senior management and project teams, including scheduling meetings, managing calendars, and coordinating travel arrangements
- Act as an Executive Assistant to the Directors
- Prepare and edit correspondence, reports, presentations, and other documents as needed including the compilation of Board Reports
- Handle incoming communications, including emails, phone calls, and mail, and respond on behalf of the team when appropriate
Human Resources Support:
- Assist with HR functions, including onboarding new employees, maintaining employee records, and coordinating training and development activities
- Support the implementation of HR policies and procedures
Financial Management:
- Assist with budget preparation and expense tracking
- Manage accounts payable and receivable, and coordinate with the finance department on financial matters
- Process invoices, expense reports, and purchase orders
Project Coordination:
- Assist project managers with project documentation, scheduling, and resource allocation
- Track project progress and ensure deadlines are met, providing updates to management as needed
Communication and Liaison:
- Serve as a point of contact between the office and internal/external stakeholders, ensuring effective communication and follow-up
- Facilitate the flow of information within the office and across departments
- Liaise with and manage the requirements of the Directors
Document Management:
- Maintain and organise office files and records, ensuring easy retrieval and secure storage
- Develop and implement efficient systems for document management and information flow
Team Leadership:
- Foster a positive and productive work environment
- Promote collaboration and effective communication within team
About You:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Experience and Qualifications:
Experience:
- Minimum of 5 years of experience in office management, with a strong background in the construction, engineering, or utilities sectors.
- Proven experience in managing office operations and supporting senior management.
- Proven experience in under taking the role of Executive Assistant to Directors
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with project management tools and software is a plus.
What We Offer:
- Competitive salary
- Opportunities for professional development and career advancement.
- Collaborative and supportive work environment.
- Chance to be part of one of the biggest projects in the North East
How to Apply:
Interested candidates should contact Allan Stevenson in the first instance:
T: +44 (01642) 917 486
M: +44 (07525) 592 753
E: allan.stevenson@nrl.co.uk
The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.
We are currently seeking an experienced Executive Assistant / Office Manager with experience in the engineering or construction sector to play a key role in our team.
Job Summary:
We are looking for an experienced Office Manager to oversee the daily operations of our office and support our team. The ideal candidate will have a strong background in office management and experience as an Executive Assistant within either the construction, engineering or utility industries and will be adept at managing a wide range of administrative and operational tasks. This role requires exceptional organisational skills, attention to detail, and the ability to handle multiple priorities efficiently.
Outline and Responsibilities:
Office Management:
- Set up systems for the day-to-day office operations
- Coordinate maintenance and repair services for office equipment and facilities
- Ensure the office environment is clean, organized, and conducive to productivity
Administrative Support:
- Provide administrative support to senior management and project teams, including scheduling meetings, managing calendars, and coordinating travel arrangements
- Act as an Executive Assistant to the Directors
- Prepare and edit correspondence, reports, presentations, and other documents as needed including the compilation of Board Reports
- Handle incoming communications, including emails, phone calls, and mail, and respond on behalf of the team when appropriate
Human Resources Support:
- Assist with HR functions, including onboarding new employees, maintaining employee records, and coordinating training and development activities
- Support the implementation of HR policies and procedures
Financial Management:
- Assist with budget preparation and expense tracking
- Manage accounts payable and receivable, and coordinate with the finance department on financial matters
- Process invoices, expense reports, and purchase orders
Project Coordination:
- Assist project managers with project documentation, scheduling, and resource allocation
- Track project progress and ensure deadlines are met, providing updates to management as needed
Communication and Liaison:
- Serve as a point of contact between the office and internal/external stakeholders, ensuring effective communication and follow-up
- Facilitate the flow of information within the office and across departments
- Liaise with and manage the requirements of the Directors
Document Management:
- Maintain and organise office files and records, ensuring easy retrieval and secure storage
- Develop and implement efficient systems for document management and information flow
Team Leadership:
- Foster a positive and productive work environment
- Promote collaboration and effective communication within team
About You:
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Experience and Qualifications:
Experience:
- Minimum of 5 years of experience in office management, with a strong background in the construction, engineering, or utilities sectors.
- Proven experience in managing office operations and supporting senior management.
- Proven experience in under taking the role of Executive Assistant to Directors
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with project management tools and software is a plus.
What We Offer:
- Competitive salary
- Opportunities for professional development and career advancement.
- Collaborative and supportive work environment.
- Chance to be part of one of the biggest projects in the North East
How to Apply:
Interested candidates should contact Allan Stevenson in the first instance:
T: +44 (01642) 917 486
M: +44 (07525) 592 753
E: allan.stevenson@nrl.co.uk
The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.