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WCA Macmillan Right by You Project Support Administrator
| Posting date: | 26 July 2024 |
|---|---|
| Salary: | £22,816.00 to £24,336.00 per year |
| Additional salary information: | £22816.00 - £24336.00 a year |
| Hours: | Full time |
| Closing date: | 09 August 2024 |
| Location: | Southampton, SO16 6YD |
| Company: | NHS Jobs |
| Job type: | Contract |
| Job reference: | C9188-24-0728 |
Summary
General Duties Provide high quality administrative and project support to the project team Answer all enquiries from internal and external agencies courteously and efficiently, ensuring messages are passed to the relevant people Arrange meetings or events, liaising with other colleagues as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment, and refreshments. Coordinating papers as required Organise and prioritise diary appointments, re-arranging, when necessary, to take account of more urgent meetings/appointments as they arise, informing the manager(s) of any new, changes and urgent appointments Ensure meeting agendas and supporting paperwork are circulated to the relevant individuals in good time Attend meetings and take minutes/notes as required. To ensure that these are produced in line with the agreed format and distributed as necessary Create comprehensive documents in PowerPoint/Word/Visio etc to support project development and when required take minutes for project and programme meetings Assist with the ordering/maintaining of stationary in accordance with Trust policy, whilst gaining an understanding of the Trust requisition and authorisation processes and be responsible for checking any deliveries are accurate and stored away appropriately Update core documentation, policies, and procedures in conjunction with other colleagues Record project data on relevant systems, regularly updating spreadsheets on progress and providing summaries as required Provide project updates and reports via Excel as and when required Help to co-ordinate ad-hoc events within UHS, alongside other colleagues as required. Please refer to the job description and person specification for additional information.