Diary Manager and Business Support, Private Office of Director General Corporate Transformation
| Posting date: | 18 July 2024 |
|---|---|
| Salary: | £35,711 to £41,567 per year |
| Additional salary information: | Pay Scales: National £35,711 - £36,545 ; Inner London £40,912 - £41,567 |
| Hours: | Full time |
| Closing date: | 06 August 2024 |
| Location: | London |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 361221/6 |
Summary
The Private Office is a high-performing, supportive, and inclusive team in a demanding but rewarding environment. This is an exciting opportunity for someone interested in working with senior officials in DWP.
The successful candidate will approach their responsibilities efficiently and effectively. It is imperative the post holder is an independent and proactive individual, who is adept at acting on their own initiative whilst making a meaningful contribution to the work of the wider team and supporting the Director General. The post holder will need to engage effectively and enhance the Director General's relationships with stakeholders including Private Offices, Ministers, Cabinet Office, and commercial customers across DWP. If you think that this is you, we would love for you to apply.
This is a highly demanding but rewarding role covering a wide range of responsibilities:
- Working closely with the Corporate Transformation Director General, Private Secretary, and other Private offices/Business Support teams to ensure a seamless and efficient team approach to the DG group’s business.
- Provide diary management to the Corporate Transformation DG, ensuring the most efficient use of their time. This will also include anticipating future diary pressures and advising as appropriate.
- Managing the DG’s time and support the Private Office to function efficiently, looking for ways to continually improve ways of working.
- You will be responsible for updating the recording system day pack and ensuring all relevant briefings are obtained.
- You will make judgement calls on what takes priority, anticipating issues and challenges, taking steps to mitigate these in advance.
- There will be a requirement to proactively build effective relationships with a range of colleagues, including those across Corporate Transformation, the wider DG Office team, Private Offices and Business Support Teams across the department.
- You will be responsible for completing compliance activity such as Gifts & Hospitality returns, Transparency Data returns, expense and annual leave recording.
The small team currently provides cover across the operating hours of 8:00am to 6.30pm during the week and you will need to be able to offer sufficient flexibility to play your part in providing this cover.
The role does entail periods of intensive work and, on occasions, long hours, when there are business demands.
The role provides a real opportunity to be at the centre of an exciting and dynamic DWP Private Office and to develop key relationships and skills to shape your future career.