Warning
This job advert has expired and applications have closed.
Bank B4 Project Support Officer | The Hillingdon Hospitals NHS Foundation Trust
| Posting date: | 18 July 2024 |
|---|---|
| Salary: | Not specified |
| Additional salary information: | £17.35 - £26 £17.35 - £26 Holiday Pay is added to Basic Pay inc WTD |
| Hours: | Part time |
| Closing date: | 17 August 2024 |
| Location: | Uxbridge, UB8 3NN |
| Company: | The Hillingdon Hospital |
| Job type: | Permanent |
| Job reference: | 6491029/394-SupportOfficer-189 |
Summary
This role provides project administrative secretarial and organisational support to the Strategy & Planning team to ensure the timely, effective and efficiency management of the team workload. This role requires good organisational and time management skills using an adaptable and flexible approach. Effective communication and interpersonal skills will be necessary to ensure the team and Trust colleagues can work fluidly and effectively together to meet a wide range of deadlines. The Strategy & PlanningTeam provides support to all divisions of The Hillingdon Hospitals NHS Foundation Trust (THHFT) in delivering Business Planning function, GIRFT programme and other agreed strategic programmes of works.
· Providing all aspects of day to day administrative support for the Strategy & Planning team, escalating risks and issues in a timely and proactive manner
· Support with planning for all Strategy & PlanningOffice functions, and adjusting planned activities as required as a result of changes and circumstances.
· Support the team and with diary management, report compilation and tracking of milestones to ensure deadlines are met in a timely manner.
· Contributing to additional identified projects as required in line with the THHFT Strategy & Planning remit and across the team portfolio.
· Support the coordination and management of diaries and time commitments between colleagues and external partners, liaising effectively and appropriately with Executive colleagues and external senior managers.
The Hillingdon Hospitals NHS Foundation Trust provides acute and specialist services from two sites to a local population of 350,000. Our services include; accident and emergency services, inpatient care, day surgery, outpatient clinics and maternity services. Hillingdon is situated in North West London close to Heathrow airport and is the second largest London borough.
Our vision is to be the best general hospital in the country. We are clear that our Vision can only be achieved by our staff, our most valuable asset. We are committed to making improvements for both our patients and our staff which we will deliver through living our core values: Communication, Attitude, Responsibility, Equity and Safety - cares. More information about our Vision and values and how we build theses into our recruitment process can be found at THH website.
We value our staff and wherever possible we offer flexible hours, a full range of benefits, on-site nursery facilities and restaurant as well as a wide range of training and career development opportunities. We are proud to say that our staff survey results show that our staff look forward to coming to work here.
Working to the Transformation Strategy and Business Planning Lead, the Administration Project Support Officer is responsible for the daily administrative support to a range of projects and programmes, including, assisting with the management of all Business Cases (BC) through the trust’s BC cycle, maintaining the BC Tracker and supporting the monthly meetings including diary management, agendas, ensuring that action logs are maintained throughout the BC lifecycle.
· Manage and co-ordinate complex requests and unplanned commitments in an effective and organised manner.
· Support the team to meet planned and unplanned external deadlines by acting in a coordinating role.
· Support the planning and governance delivery of Trust-wide Business Planning, providing administration support planned activities as required.
· Able to manage own workload independently, prioritising workload and activity, resolving conflicting appointments and schedules, using initiative or escalating where appropriate.
This advert closes on Friday 2 Aug 2024