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Group Administration Manager
| Posting date: | 16 July 2024 |
|---|---|
| Salary: | £28,300 per year |
| Additional salary information: | 7641 |
| Hours: | Full time |
| Closing date: | 15 August 2024 |
| Location: | Edinburgh, Scotland |
| Remote working: | On-site only |
| Company: | Ministry of Defence |
| Job type: | Permanent |
| Job reference: | 359523 |
Summary
As a Group Administrative Manager, you will hold the following responsibilities:
Management of clerical staff functions, resources and material across 27 AEC Group to ensure effective and efficient administration within all 27 AEC locations.
Deliver the functions of Unit Safety Manager for 27 AEC Group in accordance with Army Command Standing Order (ACSO) 1200 and ETS(N) Standing Operating Instructions.
Co-ordination of departmental administration through regular liaison with heads of department. Act independently to ensure effective and efficient operation of daily 27 AEC Group business during routine unavailability of departmental heads and military staff.
Co-ordinate induction of new military and civilian staff with particular emphasis on administrative aspects. This will include the compilation of appropriate induction packs and distribution of documentation to relevant authorities.
Co-ordinate staffing of administrative department to ensure that visitors and enquiries are dealt with effectively.
Effectively line manage administrative staff as appropriate, conduct timely performance reports and reviews and ensure all training needs are identified and addressed.
Develop and monitor 27 AEC Group systems and conduct regular departmental reviews to monitor processes.
Fulfil the role of 27 AEC Group Unit Safety Manager.
Fulfil the role of Edinburgh AEC Building custodian, overseeing all building maintenance and equipment improvement requests to ensure they are submitted to the appropriate agency for action.
Fulfil the role of 27 AEC Group SHEF lead. Conducting daily and weekly Health and Safety checks at Edinburgh AEC and ensure visitors are briefed as required.
Fulfil the role of 27 AEC Group Data Protection Officer, BITSO, ensuring 27 AEC Group conforms with current policy and regulations.
Oversee 27 AEC Group security procedures.
Oversee G4 accounts and registers and ensure correct liaison is maintained with QM depts.
Oversee administration of all courses and ensure records are recorded effectively.
Oversee all military and civilian MOD mandatory training requirements.
Provide advice and guidance to the OC and LMs on civilian policy and directives.
Support 27 AEC Group marketing activities.
Undertake any other duties commensurate with the role and grade held, as required by OC 27 AEC and HQ ETS (N).
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.
Management of clerical staff functions, resources and material across 27 AEC Group to ensure effective and efficient administration within all 27 AEC locations.
Deliver the functions of Unit Safety Manager for 27 AEC Group in accordance with Army Command Standing Order (ACSO) 1200 and ETS(N) Standing Operating Instructions.
Co-ordination of departmental administration through regular liaison with heads of department. Act independently to ensure effective and efficient operation of daily 27 AEC Group business during routine unavailability of departmental heads and military staff.
Co-ordinate induction of new military and civilian staff with particular emphasis on administrative aspects. This will include the compilation of appropriate induction packs and distribution of documentation to relevant authorities.
Co-ordinate staffing of administrative department to ensure that visitors and enquiries are dealt with effectively.
Effectively line manage administrative staff as appropriate, conduct timely performance reports and reviews and ensure all training needs are identified and addressed.
Develop and monitor 27 AEC Group systems and conduct regular departmental reviews to monitor processes.
Fulfil the role of 27 AEC Group Unit Safety Manager.
Fulfil the role of Edinburgh AEC Building custodian, overseeing all building maintenance and equipment improvement requests to ensure they are submitted to the appropriate agency for action.
Fulfil the role of 27 AEC Group SHEF lead. Conducting daily and weekly Health and Safety checks at Edinburgh AEC and ensure visitors are briefed as required.
Fulfil the role of 27 AEC Group Data Protection Officer, BITSO, ensuring 27 AEC Group conforms with current policy and regulations.
Oversee 27 AEC Group security procedures.
Oversee G4 accounts and registers and ensure correct liaison is maintained with QM depts.
Oversee administration of all courses and ensure records are recorded effectively.
Oversee all military and civilian MOD mandatory training requirements.
Provide advice and guidance to the OC and LMs on civilian policy and directives.
Support 27 AEC Group marketing activities.
Undertake any other duties commensurate with the role and grade held, as required by OC 27 AEC and HQ ETS (N).
Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.