Chart of Accounts and Structures Manager
| Posting date: | 15 July 2024 |
|---|---|
| Salary: | £35,711 to £36,545 per year |
| Additional salary information: | Civil Servants applying on promotion will usually be appointed to the salary minimum or within 10% of existing salary. New Entrants to the Civil Service will start on the band minimum. |
| Hours: | Full time |
| Closing date: | 29 July 2024 |
| Location: | Newcastle-upon-Tyne |
| Company: | Government Recruitment Service |
| Job type: | Permanent |
| Job reference: | 358501/5 |
Summary
The Configuration Management Team (CMT) are responsible for maintaining the ‘essential wiring’ in DWP Finance system, known as the Single Operating Platform (SOP). CMT manage requests for new/amendments to Cost Centres, Organisations and Structures, Account Codes, and associated hierarchies (Chart of Accounts).
CMT maintain the standards, conventions, and principles to ensure accurate HR, Procurement and Budgetary control for the Department, resulting in accurate reporting of staffing and financial data from SOP and associated reporting systems.
Places for Growth and Social Mobility
As part of the Places for Growth Programme, we are committed to delivering a more geographically diverse Civil and Public Service that will better serve the public and ministers. As part of this initiative, we are continuously reviewing how we recruit into each location.
Postings
Posting will be made in merit order by location, this will be based on the geographical requirement at the time. A reserve list may be held for a period of 6 months from which further appointments can be made. Reserve list candidates will be posted in merit order by location. Successful candidates will be posted to a specific role and will have the opportunity to express a preference as part of the selection process, although final decisions may come down to business need, and the skills and development needs of candidates. Standard promotion rules will apply, and successful candidates will be placed on the pay scale and terms and conditions of DWP.
The roles available will be based in:
- Birmingham - 3 Arena Central, Bridge Street, Birmingham B1 2AX
- Blackpool - Brunel Way, Blackpool, FY4 5ES
- Leeds – Quarry House, Quarry Hill, Leeds, West Yorkshire, LS2 7UA
- Manchester - 2 St Peter's Square, Manchester, M2 3AA
- Newcastle – Benton Park View, Newcastle-upon-Tyne, NE98 1BA
- Sheffield – Hartshead Square, Sheffield, South Yorkshire, S1 2FD
Some travel may be required.
Successful candidates can expect to be involved in a range of Financial and data structures activities, including:
- Manage and maintain the SOP Chart of Accounts hierarchy (Account Codes and their hierarchies)
- Action self-service requests from the organisation to amend SOP Chart of Accounts changes, providing assistance for changes, reviewing requests for non-compliance in order to maintain high standards
- Help to maintain the SOP organisational and structural hierarchy (Cost Centres, Positions, Locations), by actioning self-service requests, providing expertise for both small and large scale changes, identifying risks where non-compliance with standards are identified
- Assist with the production of Chart of Accounts Mapping Tables
- Act as a Gatekeeper to the Compliance portfolio managed by the team, reviewing different types of access request and granting as appropriate
- Assist with change initiatives and influence the design of any future finance systems, process and procedures
- Maintain excellent working relationships with internal and external stakeholders
- Support the use of customer self serve by signposting sources of data and procedures or mandating a service point request before engaging
- Develop, review and maintain control processes that identify where structures deviate from principles and standards, including elements approaching potential redundancy, keeping the structures as lean as possible
- Develop and review guidance for end users and customers about how the design of the structures is interconnected, and what monitoring processes will be undertaken
- Identify improved ways of working and provide a seamless transition, with no reduction in customer service, for any improvement initiatives
- Actively search for opportunities in the wider business to increase the scope of CMT, in keeping with the remit of the wider team
- Work collaboratively across the team and wider organisation to ensure a high level of service to our customers
- Promote the values and expertise of the team to the wider organisation using existing and new mediums, i.e. emails, newsletters, listening circles, meetings, presentation recordings
- Act as a Gatekeeper to the Compliance portfolio managed by the team, reviewing different types of access request and granting as appropriate
- Assist in the Hyperion Reporting functionality of the team by creating Management Accounts Reports and Setting up Dashboard Reports for wider finance teams as part of month end
- A willingness to study/studying toward a recognised accountancy qualification (CIPFA, ACCA, CIMA, ICAEW, ICAS, ICAI part or full membership highly desired), or with financial experience gained over an extended period would be desirable for this post
Hybrid working
This job role may be suitable for hybrid working, which is where an employee works part of the week in their DWP office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Please note this role can only be worked in the UK and not overseas.